Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Trust Housing Association Ltd
12 New Mart Road
Edinburgh
EH14 1RL
UK
Contact person: Procurement Manager
Telephone: +44 1314443251
E-mail: sharonsi@trustha.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.trustha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11262
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk/Default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk/Default.aspx
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR Software Solution (SaaS)
Reference number: FP-21-028
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a software as a service solution for human resources management activities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72212450
79414000
72210000
72268000
II.2.3) Place of performance
NUTS code:
UKM7
II.2.4) Description of the procurement
Trust Housing Association is seeking to procure and implement a cloud-based SaaS solution for Human Resource Management for approximately 720 employees with scope for additional employees over the life of the contract. The software solution should encompass core business requirements to include, but will not be limited to: Employee Record Management, Recruitment and applicant tracking, self service for employees and line managers, absence management and reporting. Full specification details are contained with the ITT procurement documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality & Technical Capability
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Up to 36 months for contract extensions. Further renewals will be considered.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Trust Housing Association may seek to develop the software over the term of the contract with the addition of further service modules and/or upgrades to the existing SaaS solution.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
SPD Q.4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 100 000 GBP for the last 2 years: Please provide annual accounts for the relevant 2 years.
SPD Q.4B.5.1 Please provide evidence of insurance levels listed below.
All suppliers submitting a bid for this tender must submit a completed SPD document as part of their submission.
Minimum level(s) of standards required:
SPD Q.4B.1.1 Suppliers must demonstrate the following financial capacity over the last 2 years: Turnover of 100 000 GBP per annum over last 2 financial years.
SPD Q.4B.5.1. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability Insurance: 5 000 000 GBP.
Professional Indemnity Insurance: 2 000 000 GBP.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/05/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
10/08/2022
IV.2.7) Conditions for opening of tenders
Date:
10/05/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=687977.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:687977)
Download the ESPD document here: [[https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=687977]]
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
08/04/2022