Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UK SHARED BUSINESS SERVICES LIMITED
Polaris House,North Star Avenue
SWINDON
SN21FF
UK
Contact person: Nicola Freeman
Telephone: +44 1793867000
E-mail: corporatecommercial@uksbs.co.uk
NUTS: UKK14
Internet address(es)
Main address: https://www.uksbs.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DDaT21174 Services for HR, Accounting, Reporting & Procurement (SHARP)
Reference number: DDaT21174
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
*** THIS IS AN AWARD NOTICE, NOT A CALL FOR COMPETITION***
This procurement is being concluded following a mini competition under the Crown Commercial Services (CCS) RM3821 Data and Application Solutions Lot1A
Contract is awarded with options to extend a further two years (1 year + 1 year). Lowest value given is for initial 5 years. Highest value given is for full 7 years.
UK Shared Business Services is requiring a replacement for the ORACLE based system in order to continue to offer a high-level of service in regards to HR, Accounting, Reporting and Procurement services to our Customers.
The Services for HR, Accounting, Reporting and Procurement (SHARP) programme is born out of a need to replace an Enterprise Resource Planning (ERP) solution where existing licence arrangements expire in December 2023. Existing ERP platforms deliver critical Payroll, HR, Finance and Procurement services, which organisations require in order to function.
The existing on-premise Oracle ERP platform is administered by UK Shared Business Services Ltd (UK SBS), for UK Research and Innovation (UKRI) and for UK SBS itself.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
25 600 000.00
GBP/ Highest offer:
33 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48451000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
*** THIS IS AN AWARD NOTICE, NOT A CALL FOR COMPETITION***
This procurement is being concluded following a mini competition under the Crown Commercial Services (CCS) RM3821 Data and Application Solutions Lot1A
Contract is awarded with options to extend a further two years (1 year + 1 year). Lowest value given is for initial 5 years. Highest value given is for full 7 years.
UK Shared Business Services is requiring a replacement for the ORACLE based system in order to continue to offer a high-level of service in regards to HR, Accounting, Reporting and Procurement services to our Customers.
The Services for HR, Accounting, Reporting and Procurement (SHARP) programme is born out of a need to replace an Enterprise Resource Planning (ERP) solution where existing licence arrangements expire in December 2023. Existing ERP platforms deliver critical Payroll, HR, Finance and Procurement services, which organisations require in order to function.
The existing on-premise Oracle ERP platform is administered by UK Shared Business Services Ltd (UK SBS), for UK Research and Innovation (UKRI) and for UK SBS itself.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
Subject to Financial Approval the Contract has 2 options to extend i.e. 12 months + 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Call-off from Crown Commercial Services Framework RM3821 , Lot 1a.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2022
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
IBM UNITED KINGDOM LIMITED
Portsmouth
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
25 600 000.00
GBP
/ Highest offer:
33 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2022
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oracle Corporation UK Ltd
Reading
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
25 600 000.00
GBP
/ Highest offer:
33 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services Ltd
Swindon
UK
E-mail: policy@uksbs.co.uk
VI.5) Date of dispatch of this notice
11/04/2022