Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Maidstone Grammar School for Girls
Buckland Road
Maidstone
ME16 0SF
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ4
Internet address(es)
Main address: https://www.mggs.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maidstone Grammar School for Girls ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Maidstone Grammar School for Girls.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
779 910.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Kent
II.2.4) Description of the procurement
Maidstone Grammar School for Girls is a selective grammar school in Kent with over 1200 students and 120 members of staff. The school consists of a number of separate blocks, dating between 1930’s and 2015 with a brand new 3 storey teaching block being built during 2022, coming into use from September 2023. This will replace 2 of the existing blocks and will provide excellent science and music learning facilities for the students and will enable the school to take an additional form of entry.
Maidstone Grammar School for Girls’ motto is “Non Sibi Sed Omnibus” meaning “not for oneself but for all.” This is evidenced by the community spirit in existence at the school, demonstrated both by the staff and students.
Tender information:
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration 1st April 2022 to 31st March 2025 with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangement:
At present there are 14 cleaning staff employed where the structure is:
•1 non-working cleaning supervisor
•1 additional working supervisor
•12 cleaning operatives
•There is a cleaner present in School during the day and one extra for the last 12 months due to additional cleaning requirements for Covid.
There are no incumbent members of cleaning staff who are members of the LGPS
The annual value of the current contract is £155,982
Therefore the value of the term of the contract is £779,910 (annual value of the contract x 5)
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-018192
Section V: Award of contract
Contract No: 018192
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/12/2021
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ridge Crest Cleaning Limited
02907221
Service House, 61-63 Rochester Road, Aylesford
Kent
ME20 7BS
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 858 925.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683395604
GO Reference: GO-2022412-PRO-19956901
VI.4) Procedures for review
VI.4.1) Review body
Maidstone Grammar School for Girls
Buckland Road
Maidstone
ME16 0SF
UK
VI.5) Date of dispatch of this notice
12/04/2022