Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Moss Hall Schools Federation
Nether Street, Finchley
London
N3 1NR
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: https://www.mosshall.school/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Moss Hall Schools Federation ~ Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Moss Hall Schools Federation at the following locations:
Moss Hall Infant School, Moss Hall Grove, Finchley, London, N12 8PE
Moss Hall Junior School, Nether Street, Finchley, London, N3 1NR
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON
II.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Moss Hall Schools Federation at the following locations:
Moss Hall Infant School, Moss Hall Grove, Finchley, London, N12 8PE
Moss Hall Junior School, Nether Street, Finchley, London, N3 1NR
Contract value = £90,000.00 per annum
The contract being tendered is for three years in duration commencing 4 April 2022 with the possibility of two one year extensions.
THE SITE VISIT and walkaround will be on FRIDAY 17th DECEMBER 2021, during the morning, final timings will be circulated to those companies taken forward from the SQ process. Please make a note of this date in the appropriate diaries to ensure compliance and attendance. The 17th is the last day of term and there will be no further opportunity to view the site prior to the submission date in mid-January 2022.
The process will be managed by the accelerated process due to fact that the current contract is ending on 3 April 2022.
The contract is fixed price with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier will be expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean premises that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
See SQ Document for further details.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The process will be managed by the accelerated process due to fact that the current contract is ending on 3 April 2022.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-027364
Section V: Award of contract
Contract No: 027364
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lewis and Graves Partnership Limited
08953594
Lewis & Graves House, 59 Brunel Road, Manor Trading Estate
Benfleet
SS7 4PS
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 417 865.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683442450
GO Reference: GO-2022412-PRO-19956958
VI.4) Procedures for review
VI.4.1) Review body
Moss Hall Schools Federation
London
UK
VI.5) Date of dispatch of this notice
12/04/2022