Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE HAVEBURY HOUSING PARTNERSHIP
Havebury House, Western Way
BURY ST EDMUNDS
IP33 3SP
UK
Contact person: Procurement Team
Telephone: +44 3003300900
E-mail: contracts@havebury.com
NUTS: UKH14
Internet address(es)
Main address: https://www.havebury.com
Address of the buyer profile: https://www.havebury.com/tree-services/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.havebury.com/tree-services/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.havebury.com/tree-services/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Other: Social Housing Provider
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Arboricultural Maintenance Services Contract (Tree Works) 2022-2025
Reference number: CON0306
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
Provide tree maintenance services including, but not limited to:
o Reactive and planned tree pruning works
o Planting of new and replacement trees
o Tree felling and stump removal
o 24-hour emergency call-out service
o Various other related tree maintenance services as and when required
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
Services are to be provided at operational locations within a 50-mile radius of Bury St Edmunds.
II.2.4) Description of the procurement
• Provide tree maintenance services, including but not limited to:
o Reactive and planned tree pruning works
o Planting of new and replacement trees
o Tree felling and stump removal
o 24-hour emergency call-out service
o Various other related tree maintenance services as and when required
Havebury recently undertook a tree survey of all the tree stock, which has recorded a total of 4,078 individual trees and 86 groups of trees within the grounds. The survey has generated a programme of reactive and appropriate tree pruning and management works in order to ensure that the Employer's tree stock remains in a suitable condition of physiological health and structural integrity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to a further 2 years, renewed on an annual basis.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Contractor shall not employ, or cause to be employed in performance of the contract, any person without the necessary professional qualifications, skill and experience to perform the duties they are employed to perform.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/05/2022
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/06/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This is a 3 + 2 year contract.
If the contract runs for the full 5 years, it is anticipated to be retendered approximately April 2025.
VI.4) Procedures for review
VI.4.1) Review body
The Havebury Housing Partnership
Havebury House, Western Way
Bury St Edmunds
IP33 3UU
UK
VI.5) Date of dispatch of this notice
21/04/2022