Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Sussex County Council
County Hall, St Anne's Crescent
Lewes
BN1 7UE
UK
Contact person: James Cooper
E-mail: james.cooper@eastsussex.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.eastsussex.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESCC - JC - Roundabout Sponsorship & Maintenance
Reference number: DN1494
II.1.2) Main CPV code
79340000
II.1.3) Type of contract
Services
II.1.4) Short description
East Sussex County Council (the Council) is seeking a suitable provider to manage the Sponsorship and Maintenance for the Councils owned roundabouts.
The Service Provider will provide a complete service securing roundabout sponsorship, collecting payments, general monthly maintenance, and signage installation. The Service Provider will then pay the Council an agreed income from the sponsorship revenue.
The Contract will be established for a period of 3 years with an option to extend for a further three years subject to performance and Council priorities. The extension is not guaranteed it is at the discretion of the Council. The Contract is intended to start on 1st August 2023 or as otherwise agreed.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
East Sussex County Council (the Council) is seeking a suitable provider to manage the Sponsorship and Maintenance for the Councils owned roundabouts.
The Service Provider will provide a complete service securing roundabout sponsorship, collecting payments, general monthly maintenance, and signage installation. The Service Provider will then pay the Council an agreed income from the sponsorship revenue.
The Contract will be established for a period of 3 years with an option to extend for a further three years subject to performance and Council priorities. The extension is not guaranteed it is at the discretion of the Council. The Contract is intended to start on 1st August 2023 or as otherwise agreed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2029
This contract is subject to renewal: Yes
Description of renewals:
At the end of the contract period a new contract will be procured.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/05/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
At the end of the defined contract period, unless otherwise communicated.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
UK
Telephone: +44 2079477882
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of the Philip Baker Assistant Chief Executive Director of the Council at the address specified in Section I) above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Council will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.
VI.5) Date of dispatch of this notice
31/03/2023