Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Western Universities Purchasing Consortium
04045190
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Contact person: Laura Hills
Telephone: +44 1612348003
E-mail: laura.hills@nwupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://nwupc.ac.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66893&B=NWUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66893&B=NWUPC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Sub-central contracting authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Supplies
Reference number: EFM3190NW
II.1.2) Main CPV code
44000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NWUPC is establishing a multi-provider Framework Agreement on behalf of members of NWUPC, APUC (lots 1 and 2 only), HEPCW, LUPC, NEUPC, SUPC and CPC for Facilities Supplies. The Framework Agreement is divided into lots as follows:
Lot 1 - Air Filters and Associated Products - UK
Lot 2 - Air Filters Supply, Fit, Maintenance, Removal and Disposal - UK
Lot 3 - Electrical Materials and Associated Products and Services - GB
Lot 4 - Electrical Materials and Associated Products and Services – NI Only
Lot 5 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GB
Lot 6 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services – NI Only
Coverage on this Framework Agreement is national.
The Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31st July 2025, with the option to extend the Agreement for 2 periods of 12 months until 31st July 2027, subject to satisfactory Economic Operator performance.
II.1.5) Estimated total value
Value excluding VAT:
55 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Air Filters and Associated Products - UK
II.2.2) Additional CPV code(s)
31200000
31300000
31500000
31680000
39700000
42514310
44115200
44115210
50000000
90731100
90731300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Salford
II.2.4) Description of the procurement
Air Filters and Associated Products includes, but is not limited to, the following scope; the supply of Air Filters. These products will be utilised in the following areas: Air Filters, Air Purifiers and Cleaners. The lot also includes the supply of Associated Products. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31 July 2025 with the option to extend the Agreement for 12 months until 31 July 2026 and a further 12 months until 31 July 2027 subject to satisfactory Economic Operator performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot No: 2
II.2.1) Title
Lot 2 - Air Filters Supply, Fit, Maintenance, Removal and Disposal - UK
II.2.2) Additional CPV code(s)
31200000
31300000
31500000
31680000
39700000
42514310
44115200
44115210
50000000
90731100
90731300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Salford
II.2.4) Description of the procurement
Air Filters Supply, Fit, Maintenance, Removal and Disposal includes, but is not limited to, the following scope: the supply, fit, maintenance and removal of Air Filters. These products will be utilised in the following areas; Air Filters, Air Purifiers and Cleaners. The lot also includes the supply of Associated Products and Associated Services. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31 July 2025 with the option to extend the Agreement for 12 months until 31 July 2026 and a further 12 months until 31 July 2027 subject to satisfactory Economic Operator performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot No: 3
II.2.1) Title
Lot 3 - Electrical Materials and Associated Products and Services - GB
II.2.2) Additional CPV code(s)
31200000
31300000
31500000
31680000
39700000
42514310
44115200
44115210
50000000
90731100
90731300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Salford
II.2.4) Description of the procurement
Cable, Cable Management, Distribution and Switchgear, Heating, Ventilation and Washroom, Lamps, Lighting Control Gear, Luminaries, Security and Fire, Sustainable Energy Solutions, Test Equipment and Wiring Accessories. Associated Services will include Lighting Scheme Design and Installation, Energy Saving Surveys, Removal, Disposal and Recycling services, Managed Services including but not limited to Managed Stores. Managed Stores will be primarily for the product categories through this lot, however it is envisaged that a small percentage of spend (10% or below) may be for product lines including, but not limited to, Decorative and Building Equipment and Supplies. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31 July 2025 with the option to extend the Agreement for 12 months until 31 July 2026 and a further 12 months until 31 July 2027 subject to satisfactory Economic Operator performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot No: 4
II.2.1) Title
Lot 4 - Electrical Materials and Associated Products and Services – NI Only
II.2.2) Additional CPV code(s)
31200000
31300000
31500000
31680000
39700000
42514310
44115200
44115210
50000000
90731100
90731300
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Salford
II.2.4) Description of the procurement
Cable, Cable Management, Distribution and Switchgear, Heating, Ventilation and Washroom, Lamps, Lighting Control Gear, Luminaries, Security and Fire, Sustainable Energy Solutions, Test Equipment and Wiring Accessories. Associated Services will include Lighting Scheme Design and Installation, Energy Saving Surveys, Removal, Disposal and Recycling services, Managed Services including but not limited to Managed Stores. Managed Stores will be primarily for the product categories through this lot, however it is envisaged that a small percentage of spend (10% or below) may be for product lines including, but not limited to, Decorative and Building Equipment and Supplies. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31 July 2025 with the option to extend the Agreement for 12 months until 31 July 2026 and a further 12 months until 31 July 2027 subject to satisfactory Economic Operator performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot No: 5
II.2.1) Title
Lot 5 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GB
II.2.2) Additional CPV code(s)
31200000
31300000
31500000
31680000
39700000
42514310
44115200
44115210
50000000
90731100
90731300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Salford
II.2.4) Description of the procurement
Copper fittings, brass fittings, iron fittings, internal and external plastic (tube and fittings) including waste, drainage and soil, sanitaryware, baths, showers, shower accessories, sinks and fittings (including taps), plumbing sundries, heating accessories, heaters, boiler parts, pumps, radiators, thermostats and valves. It may be a requirement throughout the agreement that Suppliers provide Domestic and Commercial Boilers, Service Kits and Ports, Pumps and Radiators. Additional Services may include Managed Services including but not limited to Managed Stores, this will be primarily for the product categories within the product basket of this tender, this is not a mandatory requirement and will be dependent on individual Member requirements. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31 July 2025 with the option to extend the Agreement for 12 months until 31 July 2026 and a further 12 months until 31 July 2027 subject to satisfactory Economic Operator performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot No: 6
II.2.1) Title
Lot 6 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services – NI Only
II.2.2) Additional CPV code(s)
31200000
31300000
31500000
31680000
39700000
42514310
44115200
44115210
50000000
90731100
90731300
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Salford
II.2.4) Description of the procurement
Copper fittings, brass fittings, iron fittings, internal and external plastic (tube and fittings) including waste, drainage and soil, sanitaryware, baths, showers, shower accessories, sinks and fittings (including taps), plumbing sundries, heating accessories, heaters, boiler parts, pumps, radiators, thermostats and valves. It may be a requirement throughout the agreement that Suppliers provide Domestic and Commercial Boilers, Service Kits and Ports, Pumps and Radiators. Additional Services may include Managed Services including but not limited to Managed Stores, this will be primarily for the product categories within the product basket of this tender, this is not a mandatory requirement and will be dependent on individual Member requirements. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31 July 2025 with the option to extend the Agreement for 12 months until 31 July 2026 and a further 12 months until 31 July 2027 subject to satisfactory Economic Operator performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 40
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/05/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
10/08/2023
IV.2.7) Conditions for opening of tenders
Date:
12/05/2023
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
At some point during the life of the Framework Agreement the current members of the
following may wish to utilise the Agreement and should have access at any point with the
permission of NWUPC. This Agreement is not intended to replace any current Agreements
that either participating or non-participating Institutions may already have in place. A list of
the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be
accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsec
torclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
http://www.nationalparks.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
http://www.scotland.police.uk
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurementpolicy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
31/03/2023