Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cannock Chase District Council
Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG
Internet address(es)
Main address: www.cannockchasedc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IA2970 Contract for the Provision of Central Heating Installations, Gas and Solid Fuel Servicing
Reference number: DN1497
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the Provision of Central Heating Installations, Gas and Solid Fuel Servicing and Maintenance
The nature of works to be undertaken through this project comprise:-
• The installation, upgrading and replacement of domestic gas, solid fuel and electric heating installations;
• Gas servicing and maintenance;
• Solid fuel servicing and maintenance.
• Legionella testing, monitoring and remedial works
All works will be undertaken within the district of Cannock Chase. The majority of work will be undertaken to properties within the Council’s rented housing stock. On occasion works may also be instructed to be undertaken to Leasehold properties on the Council owned flatted blocks, Council owned Corporate buildings with domestic grade heating systems, private properties requiring heating system alteration works funded through the Council as a Disabled Facilities Grant and other works where requested via the Council’s Private Sector Housing section.
II.1.5) Estimated total value
Value excluding VAT:
13 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42161000
44621000
39715210
44621100
44621110
45331100
50531200
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Cannock and Rugeley
II.2.4) Description of the procurement
Contract for the Provision of Central Heating Installations, Gas and Solid Fuel Servicing and Maintenance
The nature of works to be undertaken through this project comprise:-
• The installation, upgrading and replacement of domestic gas, solid fuel and electric heating installations;
• Gas servicing and maintenance;
• Solid fuel servicing and maintenance.
• Legionella testing, monitoring and remedial works
All works will be undertaken within the district of Cannock Chase. The majority of work will be undertaken to properties within the Council’s rented housing stock. On occasion works may also be instructed to be undertaken to Leasehold properties on the Council owned flatted blocks, Council owned Corporate buildings with domestic grade heating systems, private properties requiring heating system alteration works funded through the Council as a Disabled Facilities Grant and other works where requested via the Council’s Private Sector Housing section.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
13 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2030
This contract is subject to renewal: Yes
Description of renewals:
The Agreement term will be from 1st April 2024 to 31st March 2027, with an additional option to extend by 3 x 12-month extensions to 31st March 2028, 31st March 2029 and 31st March 2030.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Agreement term will be from 1st April 2024 to 31st March 2027, with an additional option to extend by 3 x 12-month extensions to 31st March 2028, 31st March 2029 and 31st March 2030.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the Procurement Documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/05/2023
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated timing for further notices to be published: It is envisaged that contract advert
notices for the next contract may be placed within the next 5 years. This
cannot be guaranteed.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message
facility on the Proactis electronic tendering system. How to register - follow the link to Proactis electronic tendering: — https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a Contract between the appointed provider and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The Contracting Authority makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding.
The Contracting Authority also reserves the right to operate a public tender or quotations
outside of the contract where so required.
Financing / Payment:
— payments may be made following acceptance by the banking agents of Cannock Chase District Council
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance.
VI.4) Procedures for review
VI.4.1) Review body
Cannock Chase District Council
Cannock
UK
VI.5) Date of dispatch of this notice
06/04/2023