Contract notice
Section I: Contracting
authority
I.1) Name and addresses
CalMac Ferries Limited
CalMac Ferries Limited, Ferry Terminal
Gourock
PA19 1QP
UK
Contact person: Claire Galloway
Telephone: +44 01475650230
E-mail: claire.galloway@calmac.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.calmac.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Ferry Operator
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Marine Lubricating Oils and Greases and Oil Analysis
Reference number: AMBU22-007
II.1.2) Main CPV code
34930000
II.1.3) Type of contract
Supplies
II.1.4) Short description
CFL wish to set up a framework agreement for the Supply and delivery of Marine Lubricating Oils and
Greases with the option of Oil Analysis. The nominated supplier will co-ordinate the delivery of lubricating
oils and greases for all current and future CalMac vessels, with optional Oil Analysis Services. Products will
require delivery direct to vessels, port locations or shipyards and co-ordination with both fleet and
technical managers will be necessary with each delivery.
II.1.5) Estimated total value
Value excluding VAT:
1 230 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Supply and Delivery of Marine Lubricating Oils and Greases
II.2.2) Additional CPV code(s)
34930000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
CFL wish to set up a framework agreement for the Supply and delivery of Marine Lubricating Oils and
Greases. The nominated supplier will co-ordinate the delivery of lubricating oils and greases for all current and future CalMac vessels. Products will require delivery direct to vessels, port locations or shipyards and co-ordination with both fleet and technical managers will be necessary with each delivery.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Potential extension for up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Oil Analysis
II.2.2) Additional CPV code(s)
34930000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
CFL wish to nominate a supplier to provide Oil Analysis for all vessels
II.2.5) Award criteria
Criteria below:
Quality criterion: Capability and experience
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Potential extension of up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/05/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/05/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This will reviewed towards the end of the framework agreement which will initially be set up for 24 months with the potential extension of up to a further 24 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23953. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:728707)
VI.4) Procedures for review
VI.4.1) Review body
Greenock Sheriff Court
1 Nelson St
Greenock
PA15 1TR
UK
VI.5) Date of dispatch of this notice
10/04/2023