Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Procurement for Housing Ltd (t/a PfH Scotland)
Lomond Court
Stirling
FK9 4TU
UK
Contact person: Patricia Conway
Telephone: +44 8000315405
E-mail: pconway@pfh.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.pfhscotland.co.uk
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland)
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement for Housing wish to establish a DPS for the delivery of responsive repairs, voids and multi trade project works for PfH Members throughout West Central Scotland. It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years. The estimated value is based on the maximum seven-year period.
The opportunity has been divided into six categories as follows:
1. Joinery Repairs
2. Electrical Repairs
3. Plumbing Repairs
4. Voids and Multi Trade Work
5. Out of Hours
6. Specialist Works
Organisations can apply to become qualified suppliers in one or more lots.
iFlair is a consortium of housing associations in Inverclyde, East Renfrewshire and Renfrewshire. It is envisaged that member’s will utilise this DPS for the procurement of contracts to deliver the services defined above based on their individual and/or joint requirements. At the invitation to tender stage PfH Members will define the requirements including tender requirements and specification, delivery model, pricing model and form of contract.
II.1.5) Estimated total value
Value excluding VAT:
42 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Joinery Repairs
II.2.2) Additional CPV code(s)
50000000
50800000
50700000
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
Delivery of responsive joinery repairs and/or joinery refurbishment works and related planned preventative works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Number of candidates will be dependent of the number of approved contractors admitted to the dynamic
purchasing system.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical Repairs
II.2.2) Additional CPV code(s)
50000000
50800000
50700000
50711000
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
Delivery of responsive electrical repairs and/or electrical refurbishment works and related planned preventative works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Plumbing Repairs
II.2.2) Additional CPV code(s)
50000000
50800000
50700000
50712000
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
Delivery of responsive plumbing repairs and/or plumbing refurbishment works and related planned preventative works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Voids and Multi Trade Work
II.2.2) Additional CPV code(s)
50000000
50711000
50800000
50700000
50712000
50720000
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
Delivery of voids and associated refurbishment and/or minor project works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering voids on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Out of Hours
II.2.2) Additional CPV code(s)
50000000
50711000
50800000
50700000
50712000
50720000
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
Delivery of emergency responsive repairs requirements for all trades outside of standard working hours on a 365 basis.
Qualified Contractors may be required to provide out of hours call handling and repairs diagnostics.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Specialist Works
II.2.2) Additional CPV code(s)
50000000
50800000
50700000
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
Delivery of specialist responsive repairs, refurbishment works and planned/preventative maintenance works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering relevant repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As a minimum organisations must hold the accreditation's detailed below as applicable to the categories for which they wish to apply.
2. Electrical repairs - NICEIC or equivalent
4. Voids and Multi Trade Work - NICEIC or equivalent
5. Out of Hours - NICEIC or equivalent
If additional technical requirements apply to individual contracts, this will be defined within the DPS Invitation to Tender.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Minimum 2 years of financial accounts, must be able to demonstrate organisations financial stability to deliver the proposed contract.
Minimum level(s) of standards possibly required:
GBP 5 000 000 employers’ liability insurance.
GBP 5 000 000 public liability insurance.
If additional requirements apply to individual contracts, this will be defined within the DPS Invitation to Tender.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Applicants may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Experience
Applicants must have experience of delivering the services as defined within the individual lot descriptions and associated procurement documentation.
Health and Safety
Applicant's must have a regularly reviewed and documented policy for Health and Safety management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.
NOTE - Organisations with fewer than five employees are not required by law to have a documented policy statement
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the contract documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-006541
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2027
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/04/2027
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This dynamic purchasing system (“DPS”) may be used by any contracting authority listed in or referred to in the Find a Tender Service notice.
This includes:
- all current members of PfH Scotland at the time of the Find a Tender Service notice for this procurement, as detailed on the following page of the PFH Scotland website https://www.pfhscotland.co.uk/members/;
- any registered provider of social housing that becomes a member of Procurement for Housing / PfH Scotland during the period of the DPS;
- any public authority (as defined in the Freedom of Information Act 2000 for public authorities) UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities that becomes a member of Procurement for Housing/ PfH Scotland at any time during the period of the DPS;
- any local authority as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities that becomes a member of Procurement for Housing / PfH Scotland at any time during the period of the DPS;
- any housing Arm’s Length Management Organisation that becomes a member of Procurement for Housing / PfH Scotland during the period of the DPS;
- any wholly owned subsidiary of any of the above organisations; and
- any other contracting authority listed on the following page of the Procurement for Housing website - http://procurementforhousing.co.uk/permissible-users/ at the time of the Find a Tender Service notice for this procurement.
These bodies are referred to collectively as “PfH Members” in this procurement process.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
n/a
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed in the procurement documentation.
(SC Ref:729089)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
13/04/2023