Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
HM Land Registry
Trafalgar House,1 Bedford Park
CROYDON
CR02AQ
UK
Contact person: James Sutton
E-mail: james.sutton@landregistry.gov.uk
NUTS: UKI62
Internet address(es)
Main address: https://www.gov.uk/government/organisations/land-registry
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Surveying Services and Mapping Data Updates
Reference number: HMLR700553
II.1.2) Main CPV code
71355000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Surveying services; MasterMap Daily Update Service and Feature Validation Data Set
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
14 600 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
71354000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Description of the procurement
The contracting authority has a legal requirement (under the Land Registration Act 2002) to create a Title Plan and Index Map based on the latest edition of the Ordnance Survey map for the purpose of land registration. To enable the contracting authority to do this, Ordnance Survey will provide the contracting authority with the following
Services:
- Standard Surveys;
- Tracked Surveys;
- Check Surveys;
- Priority Surveys;
- MasterMap Daily Update Service;
and
- Feature Validation Data Set (FVDS)
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
An Extension Period of between one and three years can be selected at the discretion of the contracting authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
Ordnance Survey is the national mapping agency for Great Britain. The services to be provided by Ordnance Survey Ltd (OS) under this agreement have been awarded to OS in accordance with Regulation 32(2)(b)(ii) and Regulation 32(2)(b)(iii) of the Public Contracts Regulations 2015 because OS is the sole provider of the services required due to technical reasons and due to OS's exclusive rights in respect of the MasterMap data.
OS currently creates and maintains MasterMap which is a unique asset. MasterMap is the only nationally consistent dataset for the whole of Great Britain that is updated constantly and to the standards required by the contracting authority. The ability to hold, manipulate and maintain MasterMap is restricted to OS who are a wholly owned government company. Department for Business, Energy and Industrial Strategy owns 100 % of the shares of OS.
Currently, no other company can supply the surveying services required to update MasterMap and all the necessary services required to create and maintain it. Rule 5 of the Land Registration Rules 2003 requires that title plan has to be based on an Ordnance Survey map. As the sole provider of MasterMap and the data contained in it, there is no reasonable alternative or substitute to OS available and the contracting authority has concluded that the further disaggregation of services is not possible. It would not therefore be possible for the contracting authority to conduct an open tender process as that competition is absent for technical reasons.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ordnance Survey Limited
09121572
Explorer House, Adanac Drive, Nursling
Southampton
SO16 0AS
UK
NUTS: UKJ32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 14 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
HM Land Registry
Croydon
UK
VI.5) Date of dispatch of this notice
14/04/2023