Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
UK
Contact person: Jonathan Huxley
E-mail: jonathan.huxley@warwickdc.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickdc.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WDC - supply and provision of election and electoral registration printing
Reference number: WDC - 15948
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited for the supply of Ballot papers, Corresponding Numbers Lists, Postal vote ballot packs, Poll cards (all types), postal vote refresh letters, Large print ballot papers, Canvass Household Enquiry Forms (HEFs) along with Monthly Invitations to registers and HEFs and Household notification letters.To manage and provide the required processes for providing printing and delivery services for Electoral Registration and Canvassing.To provide and maintain Online, Telephone and SMS automated Response Service required for Electoral Registration and Canvassing. To provide for all scheduled elections and for all casual vacancy elections, polls or referendums held throughout the year. The contract will commence July 2023 and complete June 2026, with an option to extend for 2 years. The authority is intending to tender using an open procedure. Estimated timeframe for tendering is April 2023 to July 2023.
II.1.5) Estimated total value
Value excluding VAT:
1 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79810000
22821000
79800000
79823000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
II.2.4) Description of the procurement
Tenders are invited for the supply of Ballot papers, Corresponding Numbers Lists, Postal vote ballot packs, Poll cards (all types), postal vote refresh letters, Large print ballot papers, Canvass Household Enquiry Forms (HEFs) along with Monthly Invitations to registers and HEFs and Household notification letters.To manage and provide the required processes for providing printing and delivery services for Electoral Registration and Canvassing.To provide and maintain Online, Telephone and SMS automated Response Service required for Electoral Registration and Canvassing. To provide for all scheduled elections and for all casual vacancy elections, polls or referendums held throughout the year. The contract will commence July 2023 and complete June 2026, with an option to extend for 2 years. The authority is intending to tender using an open procedure. Estimated timeframe for tendering is April 2023 to July 2023.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.6) Estimated value
Value excluding VAT:
1 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2023
End:
30/06/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/05/2023
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court for England and Wales
London
UK
E-mail: information@warwickdc.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
14/04/2023