Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Stornoway
HS1 2BW
UK
Telephone: +44 1851600501
E-mail: contracts@cne-siar.gov.uk
NUTS: UKM64
Internet address(es)
Main address: https://www.cne-siar.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Fuel (Vehicle) 2023-2026
II.1.2) Main CPV code
09100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply of fuel (vehicles) to Comhairle nan Eilean Siar
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09100000
09134200
09132000
II.2.3) Place of performance
NUTS code:
UKM64
Main site or place of performance:
Sites throughout the Western Isles
II.2.4) Description of the procurement
The Comhairle requires the supply of fuel on the basis of a Framework Agreement from local outlets across the Western Isles for fleet vehicles (including plant and equipment). This contract has an estimated expenditure of approx. 500k GBP per annum. There is no guarantee as to the exact volume of business that any supplier will receive and it should also be noted that vehicles may be added or removed during the period of the contract in line with the Comhairle's operational strategies.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
New contract will be in place to begin when this contract ends
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers must hold a valid Petroleum Storage Certificate. Tenderers must comply with all relevant Health and Safety Legislation (ie the Health and Safety at Work etc. Act 1974)
III.1.2) Economic and financial standing
List and brief description of selection criteria:
You must have, or confirm that you will obtain prior to award of contract:
Public liability insurance for GBP 5m
Employers liability insurance for minimum GBP 5m
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Tenderers must comply with all relevant Health and Safety Legislation (ie the Health and Safety at Work etc. Act 1974)
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/05/2023
Local time: 14:00
Place:
Council Offices, Sandwick Road Stornoway
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2 months prior to end of contract
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please refer to Project on PCS Tender for further information.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23854. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:727488)
VI.4) Procedures for review
VI.4.1) Review body
Stornoway Sheriff Court
9 Lewis Street
Stornoway
HS1 2JF
UK
Telephone: +44 1851702231
E-mail: stornoway@scotcourts.gov.uk
Internet address(es)
URL: http://www.cne-siar.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority will incorporate a minimum of 10 calendar days standstill period at the point where the intention to award the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days from when the tenderer knew, or ought to have known, that there were grounds for challenge).
VI.5) Date of dispatch of this notice
21/04/2023