Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Arun District Council
Arun Civic Centre, 1 Maltravers Rd
Littlehampton
BN17 5LF
UK
E-mail: Procurement.Clients@hants.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: https://www.arun.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System (DPS) for the Provision of Property Repairs, Maintenance and Inspection Services
Reference number: ADC 036063
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
THIS NOTICE IS ON BEHALF OF ARUN DISTRICT COUNCIL and is for the provision of establishing a Dynamic Purchasing System (DPS) for Asset Management requirements predominantly for housing works, repairs and maintenance to domestic housing stock of c. 3,500 properties from bungalows and houses to blocks of flats and larger schemes.
The DPS is intended to run for up to 7 years, on a 4+1+1+1 basis.
II.1.5) Estimated total value
Value excluding VAT:
52 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45211000
50700000
71500000
71600000
71700000
79510000
90000000
II.2.3) Place of performance
NUTS code:
UKJ2
UKJ3
II.2.4) Description of the procurement
Summary list of categories within the DPS:
Category 1 - Compliance Inspections Services and Works
Specialisms: Fire, Water & Asbestos
Category 2 - Electrical Services
Specialisms: Communal and Safety Systems, Domestic Services, Commercial Services, Heating and Ventilation Services and Photovoltaics and Heat Pump installation Work
Category 3 - Heating Services (Non-Electrical)
Specialisms: Domestic Gas Heating, Domestic Solid Fuel/Oil Heating & Commercial Gas Heating
Category 4 - Roofing and Roofline Works
Specialisms: Domestic Roofs and Roofline Works and Block Roofs and Roofline Works
Category 5 - Plumbing and Drainage Works
Specialisms: Plumbing Works and Drainage Works
Category 6 - Lift Works
Specialisms: Stair Lift Inspections and Servicing, Through Floor Lift Inspections and Servicing and Passenger Lift Inspections and Maintenance
Category 7 - Cyclical Services
Specialisms: Decorating Services and Gutter Cleaning Services
Category 8 - Clearance, Cleaning and Estate Services
Specialisms: Clearance and Cleaning Services and Estate and Grounds Services
Category 9 - External Construction Works
Specialisms: General Works, Scaffolding Services and External Energy Efficiency Works
Category 10 - Internal Construction Works
Specialisms: Doors and Window Replacements, Kitchen and Bathroom Replacements, General Repairs, Specialist Services and Internal Energy Efficiency Works
Category 11 - Technical and Specialist Services
Specialisms: Clerk of Works Services, Construction Programme Manager, Surveying Services, Damp & Mould Surveying Services, EPC Assessment Services and PAS 2035 Retrofit Services
Category 12 - Call Centre and Tenant Liaison Services
Specialisms: None
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
12/06/2023
End:
11/06/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
CONTRACTING AUTHORITIES
The DPS main user is Arun District Council.
In the interest of efficient public procurement, the DPS will be accessible (by agreement) to those Local Authorities that are within the County of West Sussex or geographically neighbour the County of West Sussex (Hampshire, Surrey and East Sussex). Including District and Borough Councils, Parish and Town Councils, Unitary Authorities, Local Enterprise Partnerships, other bodies formed through joint working by the authorities listed above, Police Authorities and NHS organisations, as well as Integrated Care Board (ICB) and Integrated Care Partnership (ICP) or any successor.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/05/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Interested parties should register their interest in the DPS via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Home, complete and submit the tender return documents together with any supporting information requested.
How to obtain the tender documents:
The tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking 'Express Interest' tab. Once in the tender there are five tabs: 'Tender', 'SQ - documents', 'Correspondence', Clarifications' and 'History'. Select the second tab (SQ - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents.
Opting in and out:
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Please note, you are required to 'Opt In' to view and complete the on-line Selection Questionnaire.
New suppliers and those unsuccessful with their initial application may apply to join the DPS at any time from the 'DPS Commencement Date'. Please refer to the DPS ITT incorporating Selection Questionnaire Guidance and supporting documents to aid your application.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
21/04/2023