Concession notice
Section I: Contracting
authority/entity
I.1) Name and addresses
Royal Botanic Garden Edinburgh
20a Inverleith Row
Edinburgh
EH3 5LR
UK
Contact person: supplychain@rbge.org.uk
Telephone: +44 1312482909
E-mail: supplychain@rbge.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.rbge.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RBGE - Edinburgh Garden Catering Concession
Reference number: RBGE 2023 301
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
Royal Botanic Garden Edinburgh (RBGE) is seeking a single supplier to operate the visitor and events catering service at the Botanic in Edinburgh within existing visitor catering facilities at the John Hope Gateway, Terrace Café and external/takeaway operation at East Gate; in addition to event venues at Caledonian Hall, John Hope Gateway and locations elsewhere in the Garden. The Caterer will be encouraged to maximise catering opportunities, using existing space to its potential and extending opportunities where possible, considering other areas by agreement with RBGE. RBGE wishes to develop a sustainable, creative and innovative partnership for catering, to best meet the needs of the existing customer base, attract new markets and maximise the overall commercial opportunity.
II.1.5) Estimated total value
Value excluding VAT:
12 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55500000
55300000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
RBGE Garden Edinburgh (The Botanics)
II.2.4) Description of the procurement
RBGE is seeking a single supplier to operate the visitor and events catering service at the Edinburgh Garden within existing visitor catering facilities at the John Hope Gateway, Terrace Café and external/takeaway operation at East Gate; in addition to event venues at Caledonian Hall, John Hope Gateway and locations elsewhere in the Garden catering contract is managed RBGE behalf by trading subsiduary The Botanics Trading Company (BTC) (SC136616). The Caterer will be encouraged to maximise catering opportunities, using existing space to its potential and extending opportunities where possible, considering other areas by agreement with RBGE. RBGE wishes to develop a sustainable, creative and innovative partnership for catering, to best meet the needs of the existing customer base, attract new markets and maximise the overall commercial opportunity sales team within the BTC manages sales.
This tender is being conducted as a two-stage concession tender, with those successful in passing the SPD at 60% or more invited to take part in a later Invitation to Tender stage.
The SPD focus is on the Tenderer’s characteristics and suitability in principle to provide the requirements, rather than how they will provide the specific requirements of this contract, which will be covered in the later ITT stage.
The contract is expected to commence on 1 April 2024 and is anticipated to run for a period of five years (5), with provision to extend for a further two (2) years. Up to a total of seven years (7) duration.
This procurement excludes the staff restaurant and soft FM provision for the Garden.
II.2.6) Estimated value
Value excluding VAT:
12 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
7 Years after award. Winter 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=728404.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Details will provided in the Second Stage of the Procurement process.
(SC Ref:728404)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=728404
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
24/04/2023