Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Sutton
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
UK
Contact person: Laila Khatun
Telephone: +44 2087704500
E-mail: procurement.contracts@sutton.gov.uk
NUTS: UKI63
Internet address(es)
Main address: http://www.sutton.gov.uk/
Address of the buyer profile: http://www.sutton.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.londontenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.londontenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holiday Activities & Food Programme (HAF) - DPS
Reference number: DN661873
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
We are ambitious for Children in Sutton and want to support all children to experience
positive outcomes. The London Borough of Sutton (‘the Council’) is commissioning Holiday
Activities and Food (HAF) Programme Provision funded by the Department for Education to
provide free holiday-enriching and physical activities with nutritious meals for children and
young people aged Reception to Year 11 receiving benefits-related free school meals. The
annual programme will cover the Spring, Summer and Christmas holidays.
Ambitious for Sutton provides a vision for the borough aimed at making Sutton a great place to live, work and raise a family. The provision of HAF activities for children and young people will help to support families and give children the best start in life. The London Borough of Sutton intends to allocate contracted funding to providers for delivery of the HAF programme who are able to achieve the intended outcomes of the programme, offer wide ranging provision and demonstrate value for money.
The Council is setting up a Flexible DPS for the delivery of this service which will be commissioned in accordance with Regulation 74 of the Public Contract Regulations 2015 (Light Touch Regime for Health and Social Care).
The deadline for receipt of tenders for the DPS Round 1 is 12:00 26th May 2023
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55243000
92000000
98000000
II.2.3) Place of performance
NUTS code:
UKI63
II.2.4) Description of the procurement
The Council is inviting Providers to join the Holiday Activities and Food Programme (HAF) Dynamic Purchasing System (DPS) to supply holiday club places to children resident in the Borough who are eligible to receive benefits-related free school meals. HAF holiday provision is for school aged children from reception to year 11.
Holiday clubs will take place during the Easter, Summer and Christmas school holidays and must provide each child with; a healthy meal; engaging and enriching activities; opportunities to be physically active; nutritional education.
The deadline for receipt of tenders for the DPS Round 1 is 12:00 26th May 2023
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: Yes
Description of renewals:
The initial DPS period will be approximately 18 months expiring in on 31st December 2024, unless otherwise terminated earlier, or extended by the Authority
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/12/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales Royal Court of Justice
The Strand
London
WC2A
UK
VI.5) Date of dispatch of this notice
25/04/2023