Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cairn Housing Association
Bellevue House, 22 Hopetoun Street
Edinburgh
EH7 4GH
UK
Telephone: +44 8009903405
E-mail: enquiries@cairnha.com
NUTS: UKM
Internet address(es)
Main address: http://www.cairnha.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Software Services: Housing Management
Reference number: CHG12/22-2
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The services required and sought via this tender are: Housing Management System (tenancy, income management, property management, factoring): Web based: Cloud/SaaS: Integration with other Cairn systems: Reporting/ dashboard functionality: Improving Cairn workflows/processes: Single view of customer: Easier rent management: Improved property management: Comprehensive Tenancy Management: Simplified Factoring / Service management
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
360 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Cairn Housing Group, 22 Hopetoun Street, Edinburgh, EH7 4GH
II.2.4) Description of the procurement
Single stage open tender, evaluation based on 30% lowest price / 70% highest quality. Top four evaluation scorer invited to interview.
II.2.5) Award criteria
Quality criterion: General overview
/ Weighting: 5%
Quality criterion: Allocations
/ Weighting: 15%
Quality criterion: Tenancy
/ Weighting: 15%
Quality criterion: Rents
/ Weighting: 15%
Quality criterion: Factoring / Property Management
/ Weighting: 5%
Quality criterion: Pentland Communirty Enterprises
/ Weighting: 5%
Quality criterion: Voids and Responsive Repairs
/ Weighting: 5%
Quality criterion: Reporting
/ Weighting: 5%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-035644
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HomeMaster
11 Whittle Court, Knowlhill
Milton Keynes
MK5 8FT
UK
Telephone: +44 7539031051
NUTS: UKJ12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 360 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:730318)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
25/04/2023