Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Contact person: Paul Cartner
Telephone: +44 1228210184
E-mail: paul.cartner@bakermallet.com
NUTS: UKM91
Internet address(es)
Main address: http://www.sbha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Tree Surgery & Maintenance
Reference number: SBHA TS 2023
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of Tree Surgery and related Maintenance works to landscaped areas within its
housing developments.
II.1.5) Estimated total value
Value excluding VAT:
270 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77211400
77211500
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Scottish Borders South East
II.2.4) Description of the procurement
The Provision of Tree Surgery Services and related Maintenance works. Works are generally to be in accordance with BS3998;2010 Tree Work - Recommendations and shall comply with all current Codes of Practice, statutory requirements, Building Regulations and British Standards. The recommendations and
observations of the Appendix 3 Tree Survey Report included within these tender documents should also be complied with.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 extension x 12 months (included in the 36 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
SBHA have aimed to encompass all their requirements, the volumes and schedule of work cannot be guaranteed.
The Customer may order any variation to any part of the Works that for any other reason shall in the Customer’s opinion be desirable. Variations will not exceed 50% of the original value of the Contract, and, will not alter the overall nature of the Contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
SBHA have aimed to encompass all their requirements, the volumes and schedule of work cannot be guaranteed.
The Customer may order any variation to any part of the Works that for any other reason shall in the Customer’s opinion be desirable. Variations will not exceed 50% of the original value of the Contract, and, will not alter the overall nature of the Contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4.A.1 Bidder should identify any professional or trade registers which re kept in its country of establishment
III.1.2) Economic and financial standing
List and brief description of selection criteria:
4.B.3 In case the information concerning turnover (general or specific) is not available for the entire period required, please state the date on which the bidder was set up or started trading.
Minimum level(s) of standards required:
4B.5.1.a Professional Risk Indemnity Insurance GBP 5 million
4B.5.1.b Employer's Compulsory Liability Insurance GBP 5 million
4B.5.2 Other Insurance GBP 5 million
4B.6 SBHA will carry out an Experian Check - only bidders who score 51 and above will
receive a PASS, this is a risk based approach.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Fair Work Practices, Community Benefits must be fully complied with throughout the duration of the resulting Contract.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/05/2023
Local time: 12:00
Place:
Selkirk
Information about authorised persons and opening procedure:
2 members of SBHA management team will open the PCS Tender postbox which time and date stamps receipt and opening as well as downloads and by whom.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All questions regarding the tender process should be posted to the electronic Postbox on publiccontractsscotland.gov.uk SBHA will aim to respond within 2 working days.
All bidders should use the Response document to complete their written bid returning it in Microsoft Word format, equally to ensure the pricing schedule is returned, fully completed in the Microsoft Excel format as published.
Marketing materials are not permitted unless specifically requested and CVs should not be attached by way of response to some delivery questions.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=730426.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
SBHA is committed to delivering social value for our Tenants and the
communities they live in. As a result, Community Benefits are included in a fair and proportionate manner in all procurement opportunities. The Association has specifically targeted the Community Benefits to help
achieve our community initiative aims and are based across four broad
platforms: Supporting Employability, Skills & Training Activity, SME & 3rd Sector Activity, Community Enhancement Activity.
(SC Ref:730426)
VI.4) Procedures for review
VI.4.1) Review body
Selkirk Sherriff Court
Ettrick Terrace
Selkirk
TD5 9SE
UK
VI.5) Date of dispatch of this notice
27/04/2023