Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Joseph Chamberlain Sixth Form College
1 Belgrave Road, Highgate
Birmingham
B12 9FF
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.jcc.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Joseph Chamberlain Sixth Form College ~ Security Tender
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide a comprehensive security service.
The contract covers the scope for the provision of all security services across the College, which includes external security with the provision of manned guards, and internal security including commissionaire duties.
The contract and service requirement will be split in to two Lots:
Lot 1 External Security – to submit for this Lot: https://litmustms.co.uk/respond/PCD885Y7Z6
Lot 2 Internal Security & Commissionaire Duties – to submit for this Lot:
https://litmustms.co.uk/respond/U8VBT2949K
Please note that bidders are required to submit a separate SQ submission on LTMS for each of the lots they would like to participate
in. Bidders will only be included in the Lots we have received submissions for.
II.1.5) Estimated total value
Value excluding VAT:
906 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1 - External Security
II.2.1) Title
Joseph Chamberlain Sixth Form College ~ Security Tender
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham
II.2.4) Description of the procurement
The College will have the option to award each Lot individually, or to the same Supplier. Please state clearly within your submission whether you intend to submit for both Lots, or just for one Lot and whichever Lot that may be.
The duration of the contract being offered is for an initial two-year period commencing on 23 August 2023, with the potential to extend for a further 12-month period. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full three years.
The contract being offered within this tender will be fixed cost and on a guaranteed performance basis, ensuring that the contracted number of security hours are input into the service.
Both services are currently outsourced and TUPE is expected to apply.
The successful Supplier must ensure that their employees hold a license under the Security Industry Association:
https://www.gov.uk/government/organisations/security-industry-authority
The College is seeking a suitably experienced Supplier who has knowledge of working within the education sector, preferably within further education colleges to demonstrate the knowledge and understanding of contracts of a similar size and nature.
Ideally, the successful Supplier will have a strong operational base within the Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The requirement is to provide a safe environment for students and staff, while protecting the wider premises and assets within it. As well as delivering the day-to-day operational requirement of a well-managed College. As part of that requirement the successful Supplier is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information.
A robust level of management support must be provided by the successful Supplier to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Supplier may be asked to undertake works not included in this Specification. Where possible additional works should be delivered within the hours of the existing security team or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Joseph Chamberlain College on the contract performance.
See SQ Document for further details
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
360 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
23/08/2023
End:
22/08/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2 - Internal Security & Commissionaire Duties
II.2.1) Title
Joseph Chamberlain Sixth Form College ~ Security Tender
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham
II.2.4) Description of the procurement
See SQ Document for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
546 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
23/08/2023
End:
22/08/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
Contract start date - August 2023
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/05/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/05/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://litmustms.co.uk/tenders/UK-UK-Birmingham:-Security-services./PCD885Y7Z6" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Birmingham:-Security-services./PCD885Y7Z6</a>
To respond to this opportunity, please click here:
<a href="https://litmustms.co.uk/respond/PCD885Y7Z6" target="_blank">https://litmustms.co.uk/respond/PCD885Y7Z6</a>
GO Reference: GO-2023427-PRO-22642384
VI.4) Procedures for review
VI.4.1) Review body
Joseph Chamberlain Sixth Form College
1 Belgrave Road, Highgate
Birmingham
UK
VI.5) Date of dispatch of this notice
27/04/2023