Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Contact person: Angharad Simmonds
Telephone: +44 3007900170
E-mail: commercialprocurement.peoplecorporate@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/public-sector-procurement
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Baby Bundle Supply, Packing and Distribution
II.1.2) Main CPV code
33750000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, registration, assembly, storage and delivery of Baby Bundles in Wales. The Contract Notice will be advertised separately to this Prior Information Notice (PIN) in late June 2023. Baby Bundles is a Welsh Government initiative to provide a ‘welcome to the world’ gift, comprising of a range of products for the child’s first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales.
The purpose of this further PIN is to alert potential bidders to a pre-market engagement event that we will use to:
Further inform our final tender specification.
Explore options to deliver on our social procurement duty.
Set out our requirement in relation to Carbon Reduction Plans.
A virtual pre-market engagement event is due to take place on Microsoft Teams at 2pm on 24th May 2023. To register your interest and receive an invite for this event, please email: commercialprocurement.peoplecorporate@gov.wales
If you have already registered your interest for the previous PIN, we will automatically contact you with an invite.
The contract will have the potential for a requirement of between 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change.
The contract is intended to initially be for two years, with an option to extend for one further year. We require the successful contractor to be ready to distribute baby bundles from February 2024.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33750000
64121200
79822500
79810000
79342200
79920000
79921000
79823000
18411000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, registration, assembly, storage and delivery of Baby Bundles in Wales. The Contract Notice will be advertised separately to this Prior Information Notice (PIN) in late June 2023. Baby Bundles is a Welsh Government initiative to provide a ‘welcome to the world’ gift, comprising of a range of products for the child’s first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales.
The contract will have the potential for a requirement of between 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change.
The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice):
1. Co-ordination of the registration, order processing and acknowledgements process – this will include the production and distribution of awareness raising / promotional material and the registration documents at specified times pre-birth.
2. Sourcing the contents for inclusion and the packaging for the bundles, supplying and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle'. Please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing.
3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way.
4 Demonstrating existing, well developed supply chains, established freight and border arrangements.
5 Storage of all items and the bundles including holding sufficient stock circa 6000 units at any given time to respond to potential demand.
6 Having the facility (or can sub-contract) to ensure items and/or packaging feature particular designs.
7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly.
8 Ensure that aftercare is in place including a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh).
The contract is intended to initially be for two years, with an option to extend for one further year. We require the successful contractor to be ready to distribute baby bundles from February 2024.
A virtual pre-market engagement event is due to take place on Microsoft Teams at 2pm on 24th May 2023. To register your interest and receive an invite for this event, please email commercialprocurement.peoplecorporate@gov.wales
II.3) Estimated date of publication of contract notice:
21/06/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131164.
(WA Ref:131164)
VI.5) Date of dispatch of this notice
28/04/2023