Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Durham County Council
County Hall
DURHAM
DH15UL
UK
Contact person: Mackenzie Heath
Telephone: +44 3000264859
E-mail: mackenzie.heath@durham.gov.uk
NUTS: UKC14
Internet address(es)
Main address: www.durham.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Crowd Management & Event Security Services
II.1.2) Main CPV code
79713000
II.1.3) Type of contract
Services
II.1.4) Short description
Extension of the current Crowd Management & Event Security Provision for a further 8-month period to accommodate the restructure currently taking place within the Council's Culture, Sport & Tourism Department. This 8-month period will allow for the appointment of a new Festivals and Events Manager and allow for the re-procurement of the Provision via an Open Tender.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79713000
II.2.3) Place of performance
NUTS code:
UKC14
II.2.4) Description of the procurement
Extension of the current Crowd Management & Event Security Provision for a further 8-month period to accommodate the restructure currently taking place within the Council's Culture, Sport & Tourism Department. This 8-month period will allow for the appointment of a new Festivals and Events Manager and allow for the re-procurement of the Provision via an Open Tender.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
The Council's Culture, Sport & Tourism Department are currently undergoing a restructure. The restructure is absorbing a high level of resource from officers within this department and due to the restructure there is currently no Festival & Events Manager at the Council (Contract Manager) therefore, there is no officer availability to be involved in a full re-procurement of the Provision which may diminish the effectiveness of the Procurement. The Council do not currently have a Festival & Events Manager (who would be the Contract Manager for this arrangement) therefore, the Council would rather that the current provision with Showsec International Limited is extended for a periof of 8-months to ensure sufficient time to:
1. Appoint a Festivals & Events Manager who will play a large part in the Specification Development and the Procurement of the new Contract. It is critical that for a Contract of this importance and value that the Contract Manager is involved from beginning to end of the Procurement to ensure a thorough understanding of the specification & Terms & Conditions so that it can be managed effectively.
2. Sufficient time to conduct a compliant, above threshold Open Tender.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Showsec International Limited
02187286
Regent House, 16 West Walk
Leicester
LE1 7NA
UK
NUTS: UKF
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Durham County Council
County Hall
Durham
DH6 2YH
UK
VI.5) Date of dispatch of this notice
02/04/2024