Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Berwickshire Housing Association Ltd
55 Newtown Street, Duns
Berwickshire
TD11 3AU
UK
Telephone: +44 1361884000
E-mail: admin@berwickshireha.co.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.berwickshirehousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
R&M and Voids - Framework
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Framework is a multi-lotted trade specific to service the Associations Reactive Repairs & Maintenance and Voids to tenants and owners and may include Cyclical maintenance services, Medical Adaptations and adhoc major repairs works. The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs.
II.1.5) Estimated total value
Value excluding VAT:
6 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
As set out in the ITT page 3 & 4 'Restriction on Number of Contractors for the Lots'
The Association are limiting the number of Lots that each contractor can bid for. We are looking to have a number of contractors on each Lot and in order to achieve this we are only allowing each contractor to bid for a maximum of 2 Lots.
Please note that should you wish; you can decide to bid for only one Lot of your choice; there is no requirement to bid for a minimum of 2.
The Association do however reserve the right to accept bids for more than 2 Lots depending on the level of interest and SPD scoring, i.e. you can bid for 1 or 2 Lots but also outline interested Lots in numerical ascendancy (3 - 11).
In order to remove ambiguity please note that in the event that we do not get enough contractors per Lot bidding for the Lots the Association reserve the right to allow and accept contractor’s bids for additional Lots out with your top 2 of choice.
II.2) Description
Lot No: 1
II.2.1) Title
Multi Trade Works
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Multi Trade Works - including any combination of trades but must include Joiner, Electrician, Plumbing, Painter, Builder, Roofer & Plasterer works (including out of hours cover) and Voids. Can also include Kitchen & Bathroom renewal works and Medical Adaptation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids - Final for Tender'
Lot No: 2
II.2.1) Title
Joinery
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Joinery - Can also include Kitchen renewal works
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 3
II.2.1) Title
Plumbing
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Plumbing - not gas service or heating but can also include Bathroom renewal works and Medical Adaptation
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 4
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Electrical - including Door Entry, TV Aerials and Electrical Heating works
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 5
II.2.1) Title
Painting
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Painting - External and Internal all types
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 6
II.2.1) Title
Plastering & Roughcasting
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Plastering & Roughcasting - all types
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 7
II.2.1) Title
Roofing
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Roofing - Flat, Tiled and Slated
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 8
II.2.1) Title
Builderwork & Stonework
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Builderwork & Stonework
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 9
II.2.1) Title
Drainage Works
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Drainage Works - to include Jetting, Clearing & Camera works
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 10
II.2.1) Title
Fencing
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Fencing - metal and timber
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Lot No: 11
II.2.1) Title
Glazing, Windows and Doors Repairs
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Glazing, Windows and Doors Repairs
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Cost criterion: Cost of Service
/ Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
All lots may include cyclical maintenance works relevant to each trade lot.
Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See attached
Lot 1 - 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids - Final for Tender'
Lots 2 to 11 - See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
See attached
Lot 1 - 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids - Final for Tender'
Lots 2 to 11 - See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'
III.2.2) Contract performance conditions
See Contractual KPIs attached with the Contract Notice
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-036771
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/05/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As per the ITT
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST.
If you are in an doubt as a question through PCS questions and answer section within the contract notice.
Also see the set of documents listed below that we have created to make the submission process as simple as possible.
Tender Return Checklist – Guidance
SPD (Scotland) Document - Global Questions
SPD Response Template – Lot 1
SPD Response Template – Lots 2 - 11
Quality Response Template – Lot 1
Quality Response Template – Lots 2 - 11
CB Clause for % contribution on Framework
Framework Lot Selection & Priority Preference Form - Final
Excel Pricing Schedule
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=762688.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
There is no specific sub-contract clause however, we have stated.
"It should be noted that any proposed subcontractors will need to be sanctioned and approved by the Association prior to use on this framework. They will require to complete an SPD (Part II & III Only) for all your proposed sub-contractors after award"
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See attached 'CB Clause for % contribution on Framework' to be completed and signed a returned with the submission.
(SC Ref:762688)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court House
Ettrick Terrace
Selkirk
TD7 4LE
UK
VI.5) Date of dispatch of this notice
03/04/2024