Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.
Give Feedback
Cymraeg

Contract Notice

Provision of Professional Procurement of Catering Products at HEART Academies Trust

  • First published: 05 April 2024
  • Last modified: 05 April 2024
  • Version: N/A

    This file may not be fully accessible.

  •  

Information icon

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Information icon
You are viewing an expired notice.

Contents

Summary

OCID:
ocds-h6vhtk-044fca
Published by:
HEART ACADEMIES TRUST
Authority ID:
AA84235
Publication date:
05 April 2024
Deadline date:
06 May 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

HEART Academies Trust (the Customer) are seeking to appoint a suitably qualified supplier to provide full management of the food and catering supply chain for its existing schools and, as required, for any further growth. The current academies are:

• Bedford Academy

• Cauldwell Primary School

• Shackleton Primary School

• Shortstown Primary School

CATERING STRATEGY

The appointed Supplier shall work with the Trust to:

Ensure a sustainable, best value, high-quality school catering service.

Ensure that every pupil/student attending a Trust school has daily access to healthy and nutritious food.

Develop menus and extend choice whilst keeping the catering service financially viable for parents and carers.

Build on current good practice of continuing to work with schools to involve and inspire students, parents and carers to improve their understanding of the benefits of good food and a healthy diet in improving educational outcomes.

Increase the uptake of Free School Meals across the Trust. (Eligibility for free school meals at HEART Academies Trust is higher than the national average).

Identify new catering initiatives and opportunities to expand services and generate additional revenue, including catering for school events and lettings and external organisations.

Ensure robust quality assurance measures are in place for continued compliance and safe service delivery.

Adopt procurement and operational practices that support the Trust's vision of improving climate and sustainability outcomes.

Support continued investment in improving kitchen/dining room environments and equipment.

Demonstrate high levels of customer satisfaction measured by performance against Section 9 Catering Service Level Agreement KPIs and parent/student customer satisfaction survey results.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

HEART ACADEMIES TRUST

Mile Road

BEDFORD

MK429TR

UK

Contact person: Matthew Saunders

Telephone: +44 7957110938

E-mail: procurement@heartacademiestrust.co.uk

NUTS: UKH24

Internet address(es)

Main address: https://www.heartacademiestrust.co.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://cimple.uk/opportunity/applicants/390846


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://cimple.uk/


I.4) Type of the contracting authority

Other: Education

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Professional Procurement of Catering Products at HEART Academies Trust

II.1.2) Main CPV code

15000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

HEART Academies Trust (the Customer) are seeking to appoint a suitably qualified supplier to provide full management of the food and catering supply chain for its existing schools and, as required, for any further growth. The current academies are:

• Bedford Academy

• Cauldwell Primary School

• Shackleton Primary School

• Shortstown Primary School

CATERING STRATEGY

The appointed Supplier shall work with the Trust to:

Ensure a sustainable, best value, high-quality school catering service.

Ensure that every pupil/student attending a Trust school has daily access to healthy and nutritious food.

Develop menus and extend choice whilst keeping the catering service financially viable for parents and carers.

Build on current good practice of continuing to work with schools to involve and inspire students, parents and carers to improve their understanding of the benefits of good food and a healthy diet in improving educational outcomes.

Increase the uptake of Free School Meals across the Trust. (Eligibility for free school meals at HEART Academies Trust is higher than the national average).

Identify new catering initiatives and opportunities to expand services and generate additional revenue, including catering for school events and lettings and external organisations.

Ensure robust quality assurance measures are in place for continued compliance and safe service delivery.

Adopt procurement and operational practices that support the Trust's vision of improving climate and sustainability outcomes.

Support continued investment in improving kitchen/dining room environments and equipment.

Demonstrate high levels of customer satisfaction measured by performance against Section 9 Catering Service Level Agreement KPIs and parent/student customer satisfaction survey results.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

39221000

39222000

II.2.3) Place of performance

NUTS code:

UKH

II.2.4) Description of the procurement

The procurement is to appoint a Supplier that can:

Provide a bespoke tender management service to deliver the most competitive price for the food and catering-related products (Frozen; Chilled, Grocery; Drinks; Fruit and Vegetables; Butchery. Dairy and Non-Food) the Customer procures, whilst ensuring the Customer's food quality standards and service level requirements are adhered to and ethical procurement practices are adopted at all times.

Ensure that the tendering exercise complies with current procurement law and procedures, which embellishes the principles of equal treatment, non-discrimination, mutual recognition, proportionality and transparency.

Ensure that the Customer is included in the decision-making process throughout the tender process.

Ensure that supplier tender bids meet the agreed requirements of the Customer.

Engage with the Customer's existing third-party partnerships, for example ProVeg, Green School etc.

Ensure that decisions made on contract award are based on sound commercial business needs as stated in the evaluation criteria agreed by the Customer and enforcing the principles of equality and non-discrimination.

Present to the Customer a detailed evaluation report with recommendations on which tendering suppliers should be short-listed to the presentation stage.

Facilitate a presentation to the Customer in order for the short-listed suppliers to present their bids and to explain their service delivery.

Facilitate product sampling from the short-listed supplier(s) if required by the Customer.

Agree with the Customer which supplier(s) to award the contract to.

Award the contract to the successful supplier(s).

Advise the unsuccessful suppliers that they have been unsuccessful and the reasons why.

Manage the implementation of the contract with the successful supplier(s), in line with the Customer's specifications.

Ensure that any contract with suppliers allows for the termination of the contract should the supplier fail to fulfil the requirements of the Customer's current or future needs and/or does not commit the Customer to purchasing any set amount of goods by volume or value.

Advise the Customer what % uplift the supplier has been requested to include within their tendered prices as your fee for managing the tender process and the post tender provided to the Customer.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Contract commencing 1 September 2024 for a 24 month period, with options to extend for 3 x 12-month periods, subject to an annual Customer Supplier performance review meeting

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/05/2024

Local time: 16:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 07/05/2024

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Value Match Services

Chester

UK

VI.5) Date of dispatch of this notice

04/04/2024

Coding

Commodity categories

ID Title Parent category
39222000 Catering supplies Kitchen equipment, household and domestic items and catering supplies
15000000 Food, beverages, tobacco and related products Agriculture and Food
39221000 Kitchen equipment Kitchen equipment, household and domestic items and catering supplies

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@heartacademiestrust.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
Follow Sell2Wales
Email icon
Sell2Wales Helpline
0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.

Give feedback about this page
All content is available under the Open Government License, except where otherwise stated.