Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
UK
Contact person: Procurement
Telephone: +44 0
E-mail: procurement@nottinghamcity.gov.uk
NUTS: UKF
Internet address(es)
Main address: http://www.nottinghamcity.gov.uk
Address of the buyer profile: http://www.nottinghamcity.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CPU6090 - Nightly Paid Emergency Accommodation Framework
Reference number: CPU6090
II.1.2) Main CPV code
55250000
II.1.3) Type of contract
Services
II.1.4) Short description
Nottingham City Council is implementing a Framework for the provision of privately owned short-term furnished rental accommodation, for use as Emergency Accommodation for vulnerable Households (including those who are Homeless) through a Spot/Advance Purchase or Block Booking arrangement, with payment based on a Nightly Rate. Herein, this is referred to within this specification as Nightly Paid Emergency Accommodation (NPEA).
This framework is split into two Lots:
Lot 1 - Provision for Families with/without dependent children and pregnant females/couples of a total estimated value of £5,815,404 over the 4 years.
Lot 2 - Provision for Single people and couples with no dependent children of a total estimated value of £646,156 over the 4 years.
Total value of the framework is £6,461,560.
Tenderers are invited to submit a tender for inclusion on any one or both of the above Lots.
The Authority may reopen the Framework to seek additional providers who meet the relevant criteria within this ITT at any time during the duration of the Framework in the event that there is a need to do so for operational reasons. The application process for this will be the same as the initial process. Providers who have been awarded framework contracts at the initial stage of the framework need not to reapply.
Preferred Providers will be appointed to and awarded a Framework Agreement(s) for each Lot, which the Authority will use to enter into call-off contracts, as they are required, to meet the Authority’s assessed needs.
Nightly Paid Emergency Accommodation will support the Council in meeting the aims of:
a) Providing safe and suitable immediate shelter to Homeless (or otherwise vulnerable) Households to whom there is a statutory duty to accommodate and which is available for them to occupy for a duration defined by the Council.
b) Ensuring a sufficient supply of Emergency Accommodation whilst reducing the use of inappropriate Emergency Accommodation
c) Preventing Households becoming rough sleepers or returning to rough sleeping
d) Protecting vulnerable Households from harm
e) Facilitating pathways into longer term housing options
f) Providing support to people wherever they are living.
The objective of this framework is to ensure the availability of and access to a defined number of safe and suitable Accommodation Units for the specified duration of each Order.
The expected outcome is that people who are Homeless (or otherwise vulnerable) are provided with accommodation and the Council is able to fulfil its statutory duties.
The framework period is 48 months and the contract is estimated to commence 1 July 2024 and expire 30 June 2028.
Further details can be found in the Tender pack.
These services are classed as residing under the Light Touch Regime and therefore does not meet the threshold of the full Public Contract Regulations 2015 for services and therefore these Regulations do not apply in full. The expenditure value also means that the full Public Contract Regulations 2015 do not apply to this procurement process.
Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system). Please search for CPU6090.
NOTE: All Bidders should access the ‘Messages’ section of the e-procurement system on a regular basis to check for any clarifications issued on this project and/or any public exchange of information between interested parties, before final submission of their bid. It is the sole responsibility of bidders to do so.
II.1.5) Estimated total value
Value excluding VAT:
6 461 560.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Provision for Families with/without dependent children and pregnant females/couples
II.2.2) Additional CPV code(s)
55250000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Lot 1 - Provision of furnished accommodation for Families with/without dependent children and pregnant females/couples of a total estimated value of £5,815,404 over the 4 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 815 404.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
May run new procurement process towards end of this framework
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Provision for Single people and couples with no dependent children
II.2.2) Additional CPV code(s)
55250000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Lot 2 - Provision of furnished accommodation for Single people and couples with no dependent children
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
646 156.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
May run new procurement process towards end of this framework
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See Tender Pack
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See Tender Pack
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/05/2024
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
UK
VI.5) Date of dispatch of this notice
05/04/2024