Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LONDON & QUADRANT HOUSING TRUST
30441R
29-35 West Ham Lane
LONDON
E15 4PH
UK
E-mail: procurement@lqgroup.org.uk
NUTS: UKI
Internet address(es)
Main address: https://www.lqgroup.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/lqsupplychainmanagement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/lqsupplychainmanagement
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Gas Servicing & Maintenance
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
L&Q are looking to appoint contractors in the following areas of work -
Servicing and Maintenance of All Plant Room Equipment (Communal Heating Plant)
Servicing and Maintenance of Communal Distribution Networks
Servicing and Maintenance of Controls
Servicing and Maintenance of Individual Unit Equipment
System Monitoring and Efficiency Optimising
The contract is split into two LOTS, LOT 1 North & Lot 2 South
L&Q will be using a JCT MTC 2016 with amendments. The Contract will be for three years with two optional two-year extensions.
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
As described in the tender documents.
II.2) Description
Lot No: 1
II.2.1) Title
North
II.2.2) Additional CPV code(s)
45232141
45259300
50511200
50531200
50720000
II.2.3) Place of performance
NUTS code:
UKH
UKI
Main site or place of performance:
This area is defined as North London. The Lot Maps for this area are set out in the tender documents.
II.2.4) Description of the procurement
To provide planned gas servicing & maintenance to the communal areas of properties we own and manage in this region.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is 3 years with two optional extensions of up to 24 months per extension.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South
II.2.2) Additional CPV code(s)
45232141
45259300
50511200
50531200
50720000
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
This area is defined as South London. The Lot Maps for this area are set out in the tender documents.
II.2.4) Description of the procurement
To provide planned gas servicing & maintenance to the communal areas of properties we own and manage in this region.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is three years with two optional extensions of up to 24 months per extension.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/05/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/06/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
London & Quadrant Housing Trust shall incorporate a mandatory 10 day standstill period as required by the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
05/04/2024