Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
UK
Telephone: +44 3000676000
E-mail: procurement@forestryandland.gov.scot
NUTS: UKM
Internet address(es)
Main address: https://forestryandland.gov.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Deer & Other Wildlife Management Dynamic Purchasing System
Reference number: FLS-139-D
II.1.2) Main CPV code
77231200
Â
II.1.3) Type of contract
Services
II.1.4) Short description
FLS is establishing a Dynamic Purchasing System (DPS) for the provision of Deer & Other Wildlife Management across SNFL.
A Dynamic Purchasing System (DPS) is an electronic system established by a contracting authority to purchase commonly used goods, works or services in accordance with the Public Contracts (Scotland) Regulations 2015. Admittance to a DPS gives participants the opportunity to subsequently bid for relevant future opportunities which are procured through the DPS.
The purpose of the DPS is to provide a compliant route to market for FLS to replace Deer & Other Wildlife Management contracts which have been terminated due to contract failure or to replace contracts upon their expiration. This DPS will not be used as a route to market for any other reason.
The scope of the DPS is primarily for deer culling. The culling of feral pig, feral goat and feral sheep is required on an opportunistic basis only. FLS reserves the right to deliver or procure a targeted feral pig, feral goat and/or feral sheep cull.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
North A
II.2.2) Additional CPV code(s)
77300000
77200000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 2000-4000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as it is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 2
II.2.1) Title
North B
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 2000-4000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 3
II.2.1) Title
South A
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 2500-3200.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 4
II.2.1) Title
South B
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 1700-2000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 5
II.2.1) Title
East A
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 2000-5000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 6
II.2.1) Title
East B
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 2750-5000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 7
II.2.1) Title
West A
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 1500-4000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 8
II.2.1) Title
West B
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 1500-4000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 9
II.2.1) Title
Central A
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 1000-3500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Lot No: 10
II.2.1) Title
Central B
II.2.2) Additional CPV code(s)
77200000
77300000
77600000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The estimated annual cull requirement range for this lot is 2000-3500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
5 x 12-month periods (60 months total)
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:
No maximum number of candidates as this is a DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must confirm if they, or members of their organisation or consortium, hold the following authorisation:
- Trained Hunter Status; and
- Registered with NatureScot as Fit and Competent
Annex B - Question 4A.2 of the FLS-139-D - Instructions to Bidders document on PCS-T outlines the specific requirements for this question.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Minimum levels of insurance cover
Minimum level(s) of standards required:
It is a requirement of this DPS that bidders hold, or can commit to obtain prior to the commencement of the DPS, the types and levels of insurance indicated below:
- Employer's (Compulsory) Liability: 5 million GBP
- Public Liability: 5 million GBP per occurrence and unlimited in total
Annex B - Question 4B.5 of the FLS-139-D - Instructions to Bidders document on PCS-T outlines the specific requirements for this question.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Examples of relevant experience
Qualifications/certification
Health & Safety Quality Assurance
Environmental Management Quality Assurance
Minimum level(s) of standards required:
Bidders will be required to provide an example which demonstrates they have the relevant experience to deliver the services. In the example provided, bidders are required to demonstrate experience of achieving an annual deer cull target of at least 1000 within the last 5 years. Bidders must provide either a certificate of completion, letter of reference, or reference contact details with their response to this question.
Annex B - Question 4C.1 of the FLS-139-D - Instructions to Bidders document on PCS-T outlines the specific requirements for this question.
---
Bidders, or individuals within their organisation or consortium, must have the following qualifications and certifications:
- Full copy of your British Firearms Certificate stating approval to hold firearms legal for culling all species of deer and all lawful quarry in Scotland and purchase/approval to purchase a sound moderator
- EU Firearms Pass and visitors permit via UK sponsor issued by UK police with deer legal calibre for use with all species of deer and all lawful quarry in Scotland and meets Authority guidelines including purchase/approval to purchase a sound moderator
- Deer Stalking Certificates (DSC) 1 and 2
- First Aid at Work +F
- NPTC or Lantra/BORDA Certificates of Competence for use of any all-terrain vehicles
- Full UK Driving Licence for categories of vehicles to be used.
- Annual firearms skills test
- Annual firearms inspection.
- Mental Health First Aider (attained within 6 months of DPS commencement).
- Manual Handling (guidance can be obtained from HSE).
Annex B - Question 4C.6 of the FLS-139-D - Instructions to Bidders document on PCS-T outlines the specific requirements for this question.
---
Bidders must confirm that they have EITHER:
accredited independent third-party certificates for Health and Safety.
OR
the Health and Safety Procedures requested in the Requirement Note for 4D.1.4.a
Annex B - Question 4D.1 of the FLS-139-D - Instructions to Bidders document on PCS-T outlines the specific requirements for this question.
---
Bidders must confirm that they have EITHER:
accredited independent third-party certificates for Environmental Management.
OR
the Environmental Management Procedures requested in the Requirement Note for 4D.2.a
Annex B - Question 4D.2 of the FLS-139-D - Instructions to Bidders document on PCS-T outlines the specific requirements for this question.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/05/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/06/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
DPS validity period will be for 5 years with optional extension 5 x 12-month extensions. A retender would need to be published within 12 months before the planned end date.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Where the Bidder relies on the capacities of other entities (i.e. subcontractors and/or consortium members) to meet the selection criteria, they must provide a separate SPD for each of those entities.
In the event that a Bidder alters its composition during the procurement process (which shall include, but is not limited to, a change in the identity of any entity named in the response whose capacity has been relied upon in responding to the Instructions to Bidders), FLS reserves the right to request that any proposed reconstituted Bidder complete the Qualification Envelope, i.e. Business Probity, Criminal Convictions and Financial Standing for re-evaluation in accordance with the criteria used in relation to the evaluation of the original response.
---
The Supplier Development Programme will be hosting an Aligned Tender Training webinar during the SPD submission period for this DPS. The event will take place from 10:30am-12:00pm on 17th April 2024.
During the webinar, the Supplier Development Programme will demonstrate how to access the SPD and all DPS attachments through PCS-T. They will also explain how to use the Q&A functionality through PCS-T to communicate with FLS during the tender process and demonstrate how to upload attachments through the system.
Attendance at the webinar is optional.
The webinar is accessible through the following link:
https://www.sdpscotland.co.uk/events/forestry-and-land-scotland-fls-dynamic-purchasing-system-for-deer-other-wildlife-management-1701/
---
DPS Stage 2 award criteria:
Health & Safety
Cull Achievement
Contract Management
Animal Welfare
Carcass Transportation
Terrain & Weather
Team Composition
Public Interaction
Conflicting Operations
Subcontracting
Delivery Team
Fair Work Practices
Community Benefits
Living Wage
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 26299. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Most of the supply base are micro businesses, and the application of the Sub-contract clause may deter contractors from bidding for requirements. Contractors who intend to sub-contract out any portion of the services of a Contract will be required to provide a sub-contractor SPDs for all proposed sub-contractors. The acceptance of any subcontractor(s) will be subject to the approval of FLS.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As requirements to be tendered through the DPS are unknown at this stage, Community Benefits will be expected to be delivered once a contract is awarded through a Stage 2 Tender. The Community Benefits to be delivered under contracts awarded through the DPS will be proportionate to the total awarded annual contract value of the contractor. The delivery of community benefits will be based on a points system. This system is outlined in the Appendix A - Specification document on PCS-T.
(SC Ref:760055)
VI.4) Procedures for review
VI.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
05/04/2024