Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TH
UK
Contact person: Amy Hutton
Telephone: +44 1452425000
E-mail: amy.hutton@Gloucestershire.gov.uk
NUTS: UKK13
Internet address(es)
Main address: https://www.gloucestershire.gov.uk
Address of the buyer profile: https://www.gloucestershire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security & Keyholding Framework Agreement.
Reference number: DN701642
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
This framework agreement will be a one supplier framework for 4 years with no option to extend. The framework will be owned by Gloucestershire County Council (“the Council”) but open to other users. The Council and the successful contractor will be parties to the Framework Agreement. The Council will allow other users but they must first sign an access agreement prior to calling off the framework agreement. The Framework will be open to the Users listed below:
Gloucestershire County Council, District Councils, Parish and Town Councils, schools/academies, libraries, day centres, care homes, fire stations and other public buildings, all public bodies including NHS, universities, colleges mainly within Gloucestershire but may include parts of Herefordshire, Worcestershire, Warwickshire, Oxfordshire, Wiltshire and South Gloucestershire.
II.1.5) Estimated total value
Value excluding VAT:
1 221 600.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44500000
79710000
II.2.3) Place of performance
NUTS code:
UKK13
II.2.4) Description of the procurement
The Authority wishes to procure a one supplier framework agreement using an Open procedure. On return of all tenderers following tender return deadline, all submissions will initially be evaluated on a pass/fail basis and only tenderers who have passed this stage will their technical and price submission be evaluated. Evaluation will be based on the below criteria
(1) Selection Questionnaire (SQ) - Pass/Fail
(2) Invitation to Tender (ITT) - Weighted quality questions, price and Social value.
After evaluation of the ITT submissions, the one tenderer who achieves the highest score in both quality, price and social value will be awarded onto the framework agreement.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Quality criterion: Social Value
/ Weighting: 15
Price
/ Weighting:
55
II.2.6) Estimated value
Value excluding VAT:
1 221 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Contractors are required to have these to pass the SQ
BS7499 - Code of practice for Static Site Guarding and Mobile Patrol Services;
BS7960 - Code of practice for Door Supervisors;
BS7858 – Code of practice for Security Screening of Personnel Employed in a Security Environment
Enhanced DBS Check
SIA Registered
Full details off pass/fail requirements are detailed in the published documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see published documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: The framework Agreement is for 4 years with no extension.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-036887
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/05/2024
Local time: 12:00
Place:
Gloucestershire county council procurement portal
Information about authorised persons and opening procedure:
On tender deadline, dedicated verifiers from the legal team who are independent of the evaluation, will review and release all submissions and send a notification to the dedicated procurement officer before evaluation can commence. The procurement officer will forward the quality submissions to evaluators and will only release price submissions after all quality questions have been evaluated and scores received by the procurement officer.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Gloucestershire County Council
Gloucester
UK
Internet address(es)
URL: https://www.supplyingthesouthwest.org.uk/
VI.5) Date of dispatch of this notice
05/04/2024