Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Nottingham City Campus, Hucknall Road
NG5 1PB
Nottingham
NG5 1PB
UK
Contact person: Darren J. Statham
E-mail: darren.statham@nuh.nhs.uk
NUTS: UKF14
Internet address(es)
Main address: https://www.nuh.nhs.uk/
Address of the buyer profile: https://www.nuh.nhs.uk/
I.4) Type of the contracting authority
Other: NHS Trust
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing and Maintenance of the Nottingham City Hospital Aerocom Pneumatic Air Tube System
Reference number: C227560
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is for the servicing and maintenance of the Aerocom pneumatic air tube system at the Nottingham City Hospital (the Services) to ensure the pneumatic tube system is subject to routine planned maintenance, mitigating the risk of downtime (e.g. due to a fault) and facilitate call outs in the event of such faults.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Nottingham City Hospital<br/>Hucknall Road<br/>Nottingham<br/>NG5 1PB
II.2.4) Description of the procurement
The pneumatic air tube system enables the Nottingham University Hospitals NHS Trust (The Trust) to meet its needs as a provider of healthcare services. For example, connecting wards, surgical rooms and departments with the hospital's laboratory and central pharmacy, shortening delivery times of samples, medicines and any associated documents - minimising the requirement for manual handling.<br/><br/>The Trust’s in situ pneumatic air tube system at Nottingham City Hospital is manufactured by Aerocom UK Ltd. <br/><br/>The Trust requires a Supplier for provision of both planned and reactive servicing and maintenance of the in situ pneumatic air tube system at the Nottingham City Hospital.<br/><br/>The Trust’s objectives are to maintain a high level of reliability and availability of its systems by ensuring sufficient provision of both planned preventative maintenance (PPM) and reactive response to call outs and call backs/breakdowns maintained at agreed performance levels, whilst ensuring value for money.<br/><br/>The Trust has the following key requirements:<br/><br/>- Guaranteed next day call out for reactive maintenance<br/>- Minimum of 2 PPM visits per annum<br/>- 24/7 telephone/remote support
II.2.5) Award criteria
Cost criterion: Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
It is understood the existing Aerocom pneumatic tube system in situ at the Nottingham City Hospital is a closed protocol system and only Aerocom UK Ltd are able to service, maintain and repair the system. Therefore competition is absent for technical reasons on the grounds <br/> <br/>To substantiate this, a Prior Information Notice (PIN) notice was published as a Request for Information (RFI) to understand the market’s capability to provide the Services.<br/> <br/>Based on the response received to the RFI indicating the pneumatic system at the Nottingham City Hospital is closed protocol, the Trust has awarded the contract based on relevant grounds under regulation 32 (Use of negotiated procedure without prior publication) of the Public Contract Regulations.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-002852
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aerocom (UK) Ltd
03981809
12 Vickery Way, Chetwynd Business Park, Chilwell, Nottingham, NG9 6RY
Nottingham
NG9 6RY
UK
NUTS: UKF14
Internet address(es)
URL: https://www.aerocom.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 183 200.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
London
London
UK
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
London
London
UK
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened.
VI.5) Date of dispatch of this notice
08/04/2024