Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Belfast City Council
9 - 21 Adelaide Street
Belfast
BT2 8DJ
UK
E-mail: cps@BelfastCity.gov.uk
NUTS: UKN06
Internet address(es)
Main address: www.belfastcity.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T2453 - Provision of Toilet Hygiene Services and Mats
Reference number: T2453
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
Tender for the provision of toilet hygiene services and mats for the purpose of providing a rental, installation, cleaning and replacement service for sanitary bins, nappy bins and various sized mats. Along with the provision and installation of air fresheners, auto roll towels, sanitary vending machines, toilet seat sanitisers, and urinal waste-water management system,tea towels. A single bidder will be appointed.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
This Contract is for the provision of toilet hygiene services and mats.
There are approximately 71 areas to be serviced spread across Belfast City Council properties. Each area will require a variety of the hygiene products, servicing and mats. Each area will specify with the supplier how often their area needs provisions and servicing, and suppliers should be able to offer a weekly, fortnightly or monthly service.
Details of current service requirements can be found in the tender documents.
II.2.5) Award criteria
Quality criterion: Implementation and Mobilisation Plan
/ Weighting: 50
Quality criterion: Work planning and resourcing, continuity of service
/ Weighting: 50
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Additional information can be found at section VI.3
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional information can be found at section VI.3
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-033862
Section V: Award of contract
Title: T2453 Provision of Toilet Hygiene Services and Mats
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2024
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Concept Group
Belfast
UK
NUTS: UKN06
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council reserves the right to add the following additional requirements to the Service under this Contract
during the Contract Period: -
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered. Where the Council identifies an additional Premises to be added the Contractor will be expected to price based on similar Premises/ tasks priced in the Pricing Schedule.
• Additional services maybe required that are not currently listed but may be identified over the duration of the contract.
• In line with the Council’s Period poverty policy the Council may wish to put in place a system where the supplier will provide period products via a vending machine or in packs to the Council for free distribution to people using the bathroom facilities.
• The collection and disposal of used needles or drug paraphernalia or other similar contaminates found in various council buildings, public toilets, city center locations or as and where required.
Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not
demonstrated.
Optional Services above are priced based using a quotation. Responses to a quotation request is required within 5 working days. This is measured from the time the initial request is made in writing by the Council to the quotation sent by the Contractor. All quotations should be via email and include a full breakdown of the service and associated costs using appropriate rates from the Pricing Schedule, where possible. A quotation form/ template may be implemented during the Contract Period to improve consistency. This response time may be extended in agreement with the Council Representative should be the quotation be more complex than normal.
Use of Optional Services above should demonstrate value for money, may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
The total value of the contract is to allow for options, and price increases across the contract period.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Belfast
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
08/04/2024