Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
UK
Contact person: Philippa Elliott
Telephone: +44 1133785882
E-mail: philippa.elliott@leeds.gov.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.leeds.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SUPPLY AND DELIVERY OF: LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment) LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment) LOT 3: CORPORATE WORKWEAR AND UNIFORMS
Reference number: 79899
II.1.2) Main CPV code
18000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of PPE for industrial use, clinical use and workwear and uniforms.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 840 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
II.2.2) Additional CPV code(s)
18100000
18400000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds geographical area
II.2.4) Description of the procurement
Lot 1 Industrial Personal Protection Equipment (PPE) approximate spend per annum between £450k - £500k
PPE means all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:
(a) Protective clothing (e.g. aprons, gloves, footwear, helmets, high visibility clothing this includes high visibility clothing which gives protection against the weather).
(b) Protective equipment (e.g. eye protectors, respirators, ear defenders, safety harnesses, first aid requirements).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
II.2.2) Additional CPV code(s)
18400000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds geographical area
II.2.4) Description of the procurement
Lot 2 Clinical Personal Protective Equipment (PPE) approximate spend per annum around £350k
PPE means all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:-
(a) Protective clothing (e.g. aprons, gloves, footwear).
(b) Protective equipment (e.g. eye protectors, face masks, respirators, first aid requirements & hand sanitisers).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
II.2.2) Additional CPV code(s)
18400000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds geographical area
II.2.4) Description of the procurement
Lot 3 Corporate workwear & uniforms approximate spend per annum £110k - £150k
Corporate workwear is clothing worn by staff of the organisation participating in that organisation's activity. This includes corporate uniforms and durable heavy duty clothing for manual roles in the workplace which provides a distinctive corporate image (this includes clothing, which gives protection against the weather, where a high visibility product is not required). These items may be branded with the Leeds City Council Logo and/or corporate colours or unbranded, but with an agreed tax tag.
During 2022/23, Leeds City Council spent approximately £900,000 on the provision of PPE, workwear & uniforms. The Council however makes no guarantee as to the potential volume/value of items that will be required throughout the contract period. Orders will be placed by each service area on a needs and requirements basis and there is no guarantee of the value of any business.
Council employees requiring PPE and corporate workwear cover a wide range of indoor or outdoor roles
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-034302
Section V: Award of contract
Lot No: 1
Contract No: 79899
Title: LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch & Company Ltd
Companies House
9 Acres Hill Lane
Sheffield
S9 4LR
UK
NUTS: UKE3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 350 000.00
GBP
/ Highest offer:
1 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 79899
Title: LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SMI INT Group Ltd
Companies House
Vision House, Bedford Rd
Petersfield
GU32 3QB
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 350 000.00
GBP
/ Highest offer:
1 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 79899
Title: LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arco Limited
Companies House
1 Blackfriar Gate
Hull
HU1 1BH
UK
NUTS: UKE1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 350 000.00
GBP
/ Highest offer:
1 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 79899
Title: LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protective Wear Supplies
Companies House
10 Darkdale View, Estover,
Plymouth
PL6 7TL
UK
NUTS: UKK4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
900 000.00
GBP
/ Highest offer:
1 050 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 79899
Title: LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch & Company Ltd
Companies House
9 Acres Hill Lane
Sheffield
S9 4LR
UK
NUTS: UKE32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
900 000.00
GBP
/ Highest offer:
1 050 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 79899
Title: LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SMI INT Group Ltd
Companies House
Vision House, Bedford Rd
Petersfield
GU32 3QB
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
900 000.00
GBP
/ Highest offer:
1 050 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 79899
Title: LOT 3: CORPORATE WORKWEAR AND UNIFORMS
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arco Ltd
Companies House
1, Blackfriar Gate
Hull
HU1 1BH
UK
NUTS: UKE1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
330 000.00
GBP
/ Highest offer:
450 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 79899
Title: LOT 3: CORPORATE WORKWEAR AND UNIFORMS
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Companies House
9 Acres Hill Lane
Sheffield
S9 4LR
UK
NUTS: UKE32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
330 000.00
GBP
/ Highest offer:
450 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 79899
Title: LOT 3: CORPORATE WORKWEAR AND UNIFORMS
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protective Wear Supplies
Companies House
10 Darkdale View, Estover
Plymouth
PL6 7TL
UK
NUTS: UKK4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
330 000.00
GBP
/ Highest offer:
450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into
VI.5) Date of dispatch of this notice
08/04/2024