Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leeds City Council
171459162
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
UK
Contact person: Laura Skirrow
Telephone: +44 01135351235
E-mail: laura.skirrow@leeds.gov.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.leeds.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104105
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Data Centres Facilities Management
Reference number: 79575
II.1.2) Main CPV code
72514300
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is being offered in two lots: Lot 1 – Facilities Maintenance (estimated annual value £80,000) Services Lot 2 – Data Centre Supplies and Installation (estimated annual value £20,000). It is the intention to award Lot 1 to one (1) successful tenderer. It is the intention to appoint all tenderers who meet the quality threshold for Lot 2 to this second lot and to conduct further competitions based on price only for any requirement under this lot. Bidders may apply for one or both lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Facilities Maintenance Services
II.2.2) Additional CPV code(s)
50730000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
The contract is being offered in two lots: Lot 1 – Facilities Maintenance Services
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Data Centre Supplies and Installation
II.2.2) Additional CPV code(s)
30200000
50312000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
Lot 2 - Data Centre Supplies and Installation
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 1000
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-031375
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Data Centres Facilities Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Keysource Ltd
702855345
3 City Place, Beehive Ring Road
West Sussex
RH6 0PA
UK
Telephone: +44 1403280118
E-mail: jo.bradford@keysource.co.uk
NUTS: UK
Internet address(es)
URL: http://www.keysource.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 2
Title: Data Centres Facilities Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
STULZ MODULAR LIMITED
134615429
Unit 30 Chancerygate Business Centre, Langford
KIDLINGTON
OX5 1FQ
UK
E-mail: service@stulz-modular.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 3
Title: Data Centres Facilities Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sudlows Limited
561116471
Hollinwood Avenue
Oldham
OL9 8EE
UK
Telephone: +44 18007835697
E-mail: sabrinabirchenough@sudlows.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Interested parties can download the tender
documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 79575
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
VI.5) Date of dispatch of this notice
09/04/2024