Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Surrey County Council
Woodhatch Place, 11 Cockshot Hill
Reigate
RH2 8EF
UK
Contact person: Joanna Madejczyk
E-mail: joanna.madejczyk@surreycc.go.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.surreycc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login?cid=surreycc#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login?cid=surreycc#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SCC JM - Independent Expert Assessment Service DPS
Reference number: DN2603
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Surrey County Council (SCC) wishes to establish a ‘Light Touch’ Dynamic Purchasing System (DPS) for the supply of services in respect of Independent Expert Assessment Services for an initial period of 3 years + with optional further extension provisions for an additional 2 years (total term of 5 years).
The contract is divided into 3 Lots and sub-lots under Lot 1:
Lot 1: Assessments Completed by Expert Witnesses
• Lot 1a: Assessments completed by Independent Social Workers (ISWs)
• Lot 1b: Assessments completed Psychologists
• Lot 1c: Assessments completed by Psychiatrists
• Lot 1d: Assessments completed by All Other Experts
Lot 2: Special Guardianship Order (SGO) Assessments
Lot 3: Multi-disciplinary / Community Assessments
Bidders are invited to apply for one lot or sub-lot or multiple lots or sub-lot(s).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Assessments Completed by Expert Witnesses
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKJ2
II.2.4) Description of the procurement
Expert Witnesses are required to provide high quality, evidence based assessments and reports for children, adolescents, and adults to help inform child protection and care planning decision-making.
This Lot 1 is further divided into sub-lots:
Lot 1a: Assessments completed by Independent Social Workers (ISWs)
Lot 1b: Assessments completed Psychologists
Lot 1c: Assessments completed by Psychiatrists
Lot 1d: Assessments completed by All Other Experts
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
up to 2 years extension option available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Special Guardianship Order (SGO) Assessments
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ2
II.2.4) Description of the procurement
Qualified Social Workers are required to undertake high quality, evidence-based Special Guardianship Order (SGO) Assessments on behalf of SCC, in locations across the United Kingdom (England, Wales, Scotland and Northern Ireland). Assessments are to be conducted professionally, sensitively and in a timely fashion, in line with the Family Justice Council: Best Practice Guidance: SGOs (2021) , SCC SGO policy and guidance (2023) and Friends and Family policy (2022)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
up to 2 years extension option available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Multi-disciplinary / Community Assessments
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ2
II.2.4) Description of the procurement
This service may be requested by the court with a stipulated package of support undertaken in the family home and / or in the family’s local community, over a period of an agreed number of weeks.
The support may include regular planned appointments and observations over a number weeks in the community, or may involve a more intensive home based 24 hour a day, 7 days a week observations, monitoring and support, from a highly skilled team supporting the family. This lot may require a bespoke assessment, which enables opportunities for families to remain together during the assessment period in their own homes, when it is seemed safe and appropriate.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
up to 2 years extension option available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
09/04/2024