Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City of Doncaster Council
182338557
Civic Office, Waterdale
Doncaster
DN1 3BU
UK
Contact person: Lewis Lindley
Telephone: +44 1302736765
E-mail: Lewis.Lindley@doncaster.gov.uk
NUTS: UKE31
Internet address(es)
Main address: https://www.doncaster.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80400&B=UK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80400&B=UK
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hire of Non-Operated Vehicles, Plant and Portable Buildings
II.1.2) Main CPV code
45500000
II.1.3) Type of contract
Works
II.1.4) Short description
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hire of Plant Without Operator
II.2.2) Additional CPV code(s)
44211100
45520000
60170000
60171000
60172000
60180000
60181000
60182000
60183000
II.2.3) Place of performance
NUTS code:
UKE31
II.2.4) Description of the procurement
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/06/2024
End:
10/06/2030
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Hire of Self Drive Vehicles
II.2.2) Additional CPV code(s)
60170000
60171000
60172000
60180000
60181000
60183000
II.2.3) Place of performance
NUTS code:
UKE31
II.2.4) Description of the procurement
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/06/2024
End:
10/06/2030
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Hire of Portable Buildings
II.2.2) Additional CPV code(s)
44211100
II.2.3) Place of performance
NUTS code:
UKE31
II.2.4) Description of the procurement
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/06/2024
End:
10/06/2030
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 30
Justification for any framework agreement duration exceeding 4 years: This Framework agreement will run for 6 years. This is a new Framework Agreement created by City of Doncaster Council that will be established to capture the ongoing requirements of the Transport Department. A long term agreement will ensure continuity of supply for the Council.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/05/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 Years from award of this agreement
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Holly Wilson
Doncaster
DN1 3BU
UK
VI.5) Date of dispatch of this notice
11/04/2024