Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
ENVIRONMENT AGENCY (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
UK
Contact person: Pippa Hicks
Telephone: +49 12345678
E-mail: pippa.hicks@defra.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Address of the buyer profile: https://defra-family.force.com/s/Welcome
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mobile Assets tracking, monitoring and reporting contract
II.1.2) Main CPV code
71700000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement of this Contract is the appointment of a contractor to provide for:<br/>• Tracking <br/>• Remote monitoring<br/>• Reporting <br/>of pumps, barrier stillages, and other auxiliary equipment. A maximum of 1500 separate pieces of equipment.<br/>Contract length will be 8 years, with a maximum of £5.0 million.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50111100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
To summarise, the Contractor is required to maintain a GPS based tracker platform and mobile app, on behalf of the EA, for all suitable equipment. This system should include:<br/>• Track all equipment including pump stock, flood barriers and some ancillary equipment<br/>• Administration and management of the tracking platform web based and mobile app<br/>• A facility to carry out maintenance on tracker system transponders as required<br/>• Remote monitoring of pumps<br/>• Provide reports showing a wide range of management information<br/>• Ensure platform is compatible with EA systems.<br/><br/>Detailed specification for tracking and reporting of mobile pumps. <br/>We have listed below a list of must have reporting parameters, below and will help us improve our overall efficiency as a team in the way we manage and operate our mobile assets.<br/>Therefore, these reporting streams must be acquired to fulfil the following needs:<br/>• Current position (real time)<br/>• Historical movement reporting<br/>• Status (on / off)<br/>• Battery level / voltage<br/>Pump remote monitoring requirement:<br/>• Fuel level<br/>• Ad blue level (if equipped) <br/>• Temperature<br/>• Oil pressure<br/>• Oil level<br/>• Suction pressure<br/>• Discharge pressure<br/>• Total hours <br/>• RPM<br/>• Pump operation state (auto / manual)<br/>• Autonomous control of the pump<br/>• Live view (camera?)<br/>• Ability to hold historical data<br/>• Asset function alarm notification system<br/>• Remote interrogation of issues/HealthCheck reporting<br/>• Any possible future technological innovation<br/>We understand that this list of reporting parameters may be limited by the technology available e.g. Tier 3 pumps vs tier 5 pumps, however access to this information would also allow a more structured refuelling/maintenance/diagnosis, regime thus making incidents particularly more carbon efficient.<br/>Location tracking of barriers and other auxiliary equipment<br/>There is a specific requirement to be able to report accurately on the location of Mobile Assets and on other auxiliary equipment e.g. generators, eel strainers, metal stillages, lighting towers etc.<br/>• Live location tracking<br/>• Detailed mapping <br/>• Reporting of movements<br/>Technology requirement:<br/>• It is an essential requirement to be available not only on desktop via PC/Laptop but also on a mobile device via an app or other accessible API. <br/>• It is also essential that the raw data from our assets must be owned by the EA and should be in a format that can be shared if we need to, for use with third parties.<br/>• There may be a requirement for GPS equipment with a high IP rating due to the nature of some of the mobile asset fleet.
II.2.14) Additional information
Please register your interest for the tender by emailing pippa.hicks@defra.gov.uk. <br/><br/>Whilst we are not intending to carry out a RFI at this stage, we would like to gauge the market and should there be sufficient interest, and RFI may be carried out.
II.3) Estimated date of publication of contract notice:
03/06/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.5) Date of dispatch of this notice
12/04/2024