Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welland Procurement
Melton Borough Council, Parkside, Station Approach, Burton Street
Melton Mowbray
LE13 1GH
UK
Contact person: Ms Charlotte Highcock
Telephone: +44 1664502497
E-mail: chighcock@melton.gov.uk
NUTS: UKF22
Internet address(es)
Main address: https://www.hinckley-bosworth.gov.uk/
Address of the buyer profile: https://www.hinckley-bosworth.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Register
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ANNUAL HEATING APPLIANCE SERVICING AND RESPONSIVE REPAIRS HINCKLEY AND BOSWORTH BOROUGH COUNCIL
Reference number: DN719390
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Each year Hinckley & Bosworth Borough Council are responsible for ensuring that all gas systems installed within Hinckley & Bosworth Borough Councils housing stock are serviced and checked for their safe operation.
Regulation 36 of the Gas Safety (Installations and Use) Regulations 1998 (Amended 2018) imposes a duty upon Landlords of domestic properties to ensure that gas appliances and flues are maintained in a safe condition, annual safety checks are carried out and appropriate records kept and issued or displayed to tenants. These duties are in addition to the more general ones that
Landlords have under the Health & Safety at Work Act 1974 and the Management of Health & Safety at Work Regulations 1999.
Landlord’s failing to comply with these regulations can be liable to prosecution and ensuing penalties. This document details the procedure to ensure Hinckley & Bosworth Borough Council have robust systems in place to meet their legislative duty and to gain access to carry out these vital checks.
The terms and Conditions of the contract are aimed at securing a prompt and efficient performance of the works and will be enforced strictly.
Further information on the requirement and relevant performance standards are available within the Specification.
The anticipated contract commencement date is 1st April 2025.
The Council proposes to enter one contract for an initial period of 60 months with a break clause at 36months with the preferred supplier, with an option to extend for a period of 24months, followed by an additional period of 12 month + 12months, making 84 months in total.
Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements.
Any proposed extension to the contract will be agreed in writing between the Council and the supplier.
The budget for this contract is £430,000.00 per annum (exclusive of VAT). Potential Suppliers are to note that this is an estimated and not guaranteed annual cost.
Bidders are invited to view the opportunity on the ProContract e-procurement portal under project reference DN719390
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44160000
50720000
39715000
45331000
39715200
45232141
45259300
II.2.3) Place of performance
NUTS code:
UKF22
II.2.4) Description of the procurement
Each year Hinckley & Bosworth Borough Council are responsible for ensuring that all gas systems installed within Hinckley & Bosworth Borough Councils housing stock are serviced and checked for their safe operation.
Regulation 36 of the Gas Safety (Installations and Use) Regulations 1998 (Amended 2018) imposes a duty upon Landlords of domestic properties to ensure that gas appliances and flues are maintained in a safe condition, annual safety checks are carried out and appropriate records kept and issued or displayed to tenants. These duties are in addition to the more general ones that
Landlords have under the Health & Safety at Work Act 1974 and the Management of Health & Safety at Work Regulations 1999.
Landlord’s failing to comply with these regulations can be liable to prosecution and ensuing penalties. This document details the procedure to ensure Hinckley & Bosworth Borough Council have robust systems in place to meet their legislative duty and to gain access to carry out these vital checks.
The terms and Conditions of the contract are aimed at securing a prompt and efficient performance of the works and will be enforced strictly.
Further information on the requirement and relevant performance standards are available within the Specification.
The anticipated contract commencement date is 1st April 2025.
The Council proposes to enter one contract for an initial period of 60 months with a break clause at 36months with the preferred supplier, with an option to extend for a period of 24months, followed by an additional period of 12 month + 12months, making 84 months in total.
Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements.
Any proposed extension to the contract will be agreed in writing between the Council and the supplier.
The budget for this contract is £430,000.00 per annum (exclusive of VAT). Potential Suppliers are to note that this is an estimated and not guaranteed annual cost.
Bidders are invited to view the opportunity on the ProContract e-procurement portal under project reference DN719390.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
The Strand London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
12/04/2024