Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Southwark
Southwark Council, 160 Tooley Street
London
SE1 2QH
UK
Contact person: Ricky Bellot
Telephone: +44 2075254048
E-mail: Ricky.bellot@southwark.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.southwark.gov.uk
Address of the buyer profile: http://www.southwark.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Temporary Accommodation Dynamic purchasing system (DPS)
Reference number: DN719252
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The LB Southwark seeks to establish a dynamic purchasing system for the procurement and management of temporary accommodation units.
This is a long term opportunity which aims to increase the council's capacity to provide temporary accommodation to homeless households that meet the suitability criteria. The council requires accommodation and related management services which are tailored to residents' needs and which reflects value for money. The council also seeks to improve the quality of accommodation and services.
The DPS will operate across one category for all forms of accommodation in- borough, London and further afield. Potential providers will be not be required to have properties available at the point of applying for this opportunity.
The council will be using the Access Adam on-line portal to run and manage the whole procurement, contract and property management process. The intention of this notice to encourage known and new providers to engage with the council in advance of the formal procurement. A provider engagement conference will take place on Thursday 23 May and Tuesday 28 May. Access Adam will also be available to provide details on training on the operation of the purchasing system. Further information on the engagement conference is available within the 'additional information' section.
II.1.5) Estimated total value
Value excluding VAT:
45 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UKI44
II.2.4) Description of the procurement
The council will use the DPS as its primary route for the procurement of all forms of temporary accommodation. Properties will be procured in Southwark, adjoining boroughs, Greater London, South East England and further afield.
Properties will be primarily procured on a standard form of lease for 3, 5 and up to 10 years.
All properties will be managed by the provider unless otherwise agreed in line with a management agreement which shall be contractually binding. The council will be the legal landlord and be responsible for tenancy creation, rent collection or transfer.
The council will use a single portal for all transactions and the provider will be required to operate the system at their end, including uploading of documents and information and all invoicing. Details of this process will be provided at the provide engagement event.
II.3) Estimated date of publication of contract notice:
30/05/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
The dates and links to market engagement sessions are listed below:
Thursday 23rd May at 10.00am Market Engagement Event: https://us02web.zoom.us/webinar/register/WN_rxhSMC-1SOu32HfqOgP_1g
Tuesday 28th May at 2.00pm Market Engagement Event:
https://us02web.zoom.us/webinar/register/WN_zqwL9rWfTEeNafSGUvLsZQ
if you require further information please contact ricky.bellot@southwark.gov.uk.
VI.5) Date of dispatch of this notice
18/04/2024