Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham University
Plas Coch, Mold Road
Wrexham
LL11 2AW
UK
Contact person: Arwel Staples
Telephone: +44 1978293188
E-mail: a.staples@wrexham.ac.uk
Fax: +44 1978293188
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply and Installation of an Immersive Suite Solution.
Reference number: AS/CT/22/03/2024
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Wrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies.
The expectations and benefits of having this space are (but are not limited to):
Improved teaching outcome by participating in a highly engaging environment.
Improved student engagement
Enhanced Research Opportunities through high-fidelity simulation
Cross-Disciplinary Collaboration across the university
External Partnership Development
Better recruitment and retention
Alignment with training solutions across industry and health sector
Shared Learning Opportunities using collaborative technology approaches.
Examples of its use include:
Use the immersive space for 3D modelling and virtual walkthroughs of architectural designs or engineering projects, allowing students to explore structural integrity, aesthetics, and functionality in a simulated environment.
Simulate different ecosystems and environmental changes, such as deforestation, urbanization, or climate change effects, enabling students to study impacts and mitigation strategies interactively.
Conduct experiments within controlled, immersive environments to study human behavior, cognitive processes, and social interactions in various simulated scenarios.
Investigate the effectiveness of immersive learning experiences on student engagement, retention, and performance across different disciplines.
Simulate different ecosystems and environmental changes, such as deforestation, urbanization, or climate change effects, enabling students to study impacts and mitigation strategies interactively.
Conduct experiments within controlled, immersive environments to study human behaviour, cognitive processes, and social interactions in various simulated scenarios.
Provide simulations of clinical procedures, emergency room operations, or patient interactions for healthcare students and professionals to practice in a risk-free setting, enhancing skills and decision-making under pressure.
Use virtual reality environments for patient rehabilitation, offering engaging activities that can aid in the recovery of motor skills and cognitive functions.
Enable companies to design, prototype, and test new products in a virtual environment before moving to physical production, saving time and resources.
Conduct safety training sessions in a controlled environment, simulating hazardous workplace scenarios without the risk of injury.
Offer immersive training programs that simulate construction sites and urban planning scenarios, teaching best practices, safety protocols, and project management skills.
Simulate crisis situations for fire, police, and emergency medical services, enhancing teamwork, communication, and response strategies in complex scenarios.
Host interactive experiences and workshops for school groups, promoting interest in STEM fields through engaging, hands-on learning activities in a virtual environment.
Provide community workshops focused on digital skills and literacy, using the immersive space to demonstrate and practice modern technologies.
Create immersive art installations or performances that blend technology, sound, and visuals, offering new ways for artists to express ideas and for audiences to engage with art.
Visualise and interact with data on climate change impacts, such as sea-level rise or extreme weather events, facilitating interdisciplinary research and discussions on sustainability and adaptation strategies.
The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed during Summer 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 with supply and delivery during Summer / Autumn 2024, the full installation of Immersive Suite would not be scheduled until September 2025.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
51314000
32322000
32321200
30231000
51313000
48900000
72230000
72200000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham, North Wales
II.2.4) Description of the procurement
The University is seeking to procure a contract To Supply and Installation of an Immersive Suite Solution. This will be a 5 year contract in total to include supply, delivery, installation and support and maintenance contract provision. There will be an option to extend the contract for a further 2 years (1 +1) subject to annual review and performance.
The supply of software and projection equipment which will combine to deliver an immersive suite solution space .
The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed during Summer 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until September 2025.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As par of Appendix 1h Technical Specifications and Section 19.2 o the Pricing Schedule, the Bidders are requested to provide prices for optional equipment, services etc which are subject to additional funding being made available.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Supply and Delivery o the Equipment will be during Summer / Autumn 2024, but installation will be in September 2025 (12 months later). Warranty and Subscription Licences are expected to commence from date of installation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Procurement Documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/05/2024
Local time: 13:00
Place:
Wrexham
Information about authorised persons and opening procedure:
Procurement Advisor will be appointed as the authorised person who will open the tender bids electronically.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140839.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:140839)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
19/04/2024