Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Dorset Integrated Care Board
Vespasian House, Barrack Road
Dorchester
DT1 1TG
UK
Contact person: Andrew Squire
E-mail: andy.squire@nhsdorset.nhs.uk
NUTS: UKK2
Internet address(es)
Main address: https://www.nhsdorset.nhs.uk/
Address of the buyer profile: https://www.customer.careteam@nhsdorset.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Medical Equipment Servicing, Repair and Consumables Service (MESRC) for Dorset
II.1.2) Main CPV code
50421000
II.1.3) Type of contract
Services
II.1.4) Short description
The Provider will work with NHS Dorset, to develop, implement and provide a procurement and management system for electronic medical devices, spares and consumables used by service users who are eligible for Continuing Health Care (CHC) or Children and Young People Continuing Care (CYPCC) funding.
II.1.5) Estimated total value
Value excluding VAT:
575 100.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK2
Main site or place of performance:
Dorset locations
II.2.4) Description of the procurement
Development, implementation and provision a procurement and management system for electronic medical devices, spares and consumables used by service users who are eligible for Continuing Health Care (CHC) or Children and Young People Continuing Care (CYPCC) funding. <br/><br/>The service shall:<br/>• provide an overarching management system, linking with device users, clinical <br/>support teams, equipment suppliers, maintenance agencies and local NHS service <br/>providers.<br/>• Provide spares and consumables which are required to ensure the proper <br/>functioning of the medical devices.<br/>• provide a delivery service for consumables.<br/>• Service and maintain the electronic medical devices, or where appropriate arrange <br/>for 3rd party service and maintenance in accordance with the equipment <br/>specification.<br/>• Provide Dorset ICB with governance assurance.<br/>• Provide best value, where appropriate considering patient service needs.<br/>The system shall ensure that:<br/>• A database of the devices included within the contract is established and <br/>maintained.<br/>• A scheduled service management and calibration process is developed and <br/>implemented including PAT testing annually.<br/>• A contract management system is developed and implemented.<br/>• Local repair processes are developed and implemented.<br/>• Consumables are delivered to service users in a timely manner, with appropriate<br/>records being kept of all orders and deliveries – list of example zones provided in <br/>appendix 1. <br/>• Storage, distribution, and location management services are developed and <br/>implemented.<br/>• An equipment loan, replacement and planning process is developed and <br/>implemented.<br/>In order to support the devices included within the scope of the contract the following <br/>professional and management services will be provided:<br/>• Procurement advice.<br/>• Repair/replacement advice.<br/>• Risk assessment advice.<br/>• Management advice.<br/>• Contract management advice.<br/>• Attending medical devices and contract meetings.<br/>• Device alert and hazard management advice.<br/>Where beneficial and appropriate, services will be commissioned from third party <br/>providers. Third party providers will be subject to the supplier assessment process detailed <br/>in the ISO9001:2015 quality management system and shall comply with all applicable<br/>legislation and guidance.<br/>Costs for the provision of services from NHS and non-NHS providers will be discussed and <br/>approved by Dorset ICB. This will include:<br/>• NHS and non-NHS provider schedule service and repair arrangements.<br/>• Supply of spare parts.<br/>• Supply of consumables.<br/>• Local device storage and transport arrangements.<br/>• Device commissioning costs.<br/>• Device management costs.<br/>• Device disposal costs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
575 100.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
17/11/2024
End:
16/11/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in Procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/05/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Strand
London
WC2A 2LL UK
UK
VI.5) Date of dispatch of this notice
19/04/2024