Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Heriot-Watt University
Moyen House, Research Park North, Heriot-Watt University
Edinburgh
EH14 4AP
UK
Contact person: Rosemary Carson
E-mail: r.r.carson@hw.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://hw.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/tender/list/myTnd/show.si?from=menu&reset=true#fh
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/tender/list/myTnd/show.si?from=menu&reset=true#fh
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ORIAM Sports Fitness and Gym Equipment
Reference number: HWU-UK-2324-210-00
II.1.2) Main CPV code
37400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Oriam, Scotland`s Sports Performance Centre, is looking to appoint a contractor to provide a 3-year Rental Agreement to supply, deliver and install Fitness and Sports Equipment. Oriam is located on Heriot-Watt University’s Edinburgh Campus.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
37400000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
Oriam, Scotland`s Sports Performance Centre, is looking to appoint a contractor to provide a 3-year Rental Agreement to supply, deliver and install Fitness and Sports Equipment. Oriam is located on Heriot-Watt University’s Edinburgh Campus.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 35
Price
/ Weighting:
65
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The University reserves the right to extend the Rental Agreement for a further 2 years (1+1) subject to satisfactory performance and continuation of the University’s requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/05/2024
Local time: 09:00
Place:
Edinburgh
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD will be scored on pass/fail basis.
The ratio for this procurement exercise is Technical 35% and Commercial 65%.
Detail on this award criteria can be found in Section 3 of the ITT.
The successful Contractor must confirm they comply with Modern Slavery Act 2015.
Bidders are not required to produce supporting documentary evidence at the time of submitting the SPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the SPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage.
There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26597. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:764330)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
19/04/2024