Contract notice
Section I: Contracting
authority
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/register?ReadForm
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001202 Play Trays & Accessories
Reference number: 001202
II.1.2) Main CPV code
39221160
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Play Trays & Accessories for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Standard Play Tray & Stand
II.2.2) Additional CPV code(s)
38622000
39221160
39293300
39532000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This lot is for the supply of Standard Play Tray & Stands. Goods will be required to be delivered to YPO distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Quality criterion: Delivery and Customer Service
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
30/09/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Mini Play Tray & Stand
II.2.2) Additional CPV code(s)
38622000
39221160
39293300
39532000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This lot is for the supply of Mini Play Tray and Stand. Goods will be required to be delivered to YPO distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Quality criterion: Deliver and Customer Service
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
30/09/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Tray Mats
II.2.2) Additional CPV code(s)
38622000
39221160
39293300
39532000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This lot is for the supply of Tray Mats. Goods will be required to be delivered to YPO distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Quality criterion: Delivery and Customer Service
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
30/09/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Standard & Mini Play Tray Covers
II.2.2) Additional CPV code(s)
38622000
39221160
39293300
39532000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This lot is for the supply of Standard & Mini Play Tray Covers. Goods will be required to be delivered to YPO distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Quality criterion: Delivery and Customer Service
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
30/09/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/05/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/05/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
There is a possibility that this framework will be subject to renewal after 3.5 years
from the commencement date
VI.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).”
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
19/04/2024