Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
E-mail: nicole.sherry@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Equipment
II.1.2) Main CPV code
42990000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The City of Edinburgh Council (the Council) intends to establish a ranked Framework Agreement for the Supply and Repair of Cleaning Equipment.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Supply of Cleaning Equipment
II.2.2) Additional CPV code(s)
39713410
39713430
39800000
39831300
42995000
39700000
42900000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
The City of Edinburgh Council (the Council) intends to appoint a maximum of four Contractors to a ranked Framework Agreement for the supply of cleaning equipment. The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the Council including, schools, libraries and corporate buildings and require a range of cleaning equipment to fulfil this responsibility.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Repair and Maintenance of Cleaning Equipment
II.2.2) Additional CPV code(s)
50000000
50530000
50800000
42900000
39700000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the City of Edinburgh Council (the Council) including, schools, libraries and corporate buildings. The Council intends to appoint a maximum of four Contractors to a ranked Framework Agreement to provide a repair and maintenance service for cleaning equipment. This Lot will include scheduled annual PAT Testing, reactive repairs in the event of equipment breakdown and the disposal of equipment that is beyond economical repair.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-031675
Section V: Award of contract
Lot No: 1
Title: Supply of Cleaning Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Instock Ltd
Unit 1 Howe Moss Drive, Kirkhill Industrial Estate
Dyce, Aberdeen
AB21 0GL
UK
Telephone: +44 1224723823
Fax: +44 1224725586
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
IIC Products Ltd T/A VIctor Floorcare
Unit 15-16, Ace Business Park, Mackadown Lane
Birmingham
B33 0LD
UK
Telephone: +44 7385031430
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nilfisk UK
Bowerbank way , Gilwilly industrial estate
Penrith, Cumbria
CA 11 9BQ
UK
Telephone: +44 7931752490
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
UK
Telephone: +44 141880090
Fax: +44 1418101018
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Repair and Maintenance of Cleaning Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/04/2024
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
UK
Telephone: +44 1418830090
Fax: +44 1418101018
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Capital Power Clean Ltd
12 Lindsay Square, Deans Industrial Estate
Livingston
EH54 8RL
UK
Telephone: +44 1506854585
NUTS: UKM78
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nilfisk UK
Bowerbank way , Gilwilly industrial estate
Penrith, Cumbria
CA 11 9BQ
UK
Telephone: +44 7931752490
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Numatic International Ltd
Millfield Trading Estate
Chard
TA20 2GB
UK
Telephone: +44 1460269231
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
(SC Ref:764067)
VI.4) Procedures for review
VI.4.1) Review body
Sherriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in
the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided
proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to
issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30
days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise
bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the
contract was entered into.
VI.5) Date of dispatch of this notice
19/04/2024