Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Western Universities Purchasing Consortium
04045190
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Contact person: Dave Yates
Telephone: +44 1612348002
E-mail: david.yates@nwupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://nwupc.ac.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80007&B=NWUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80007&B=NWUPC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Sub-central contracting authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Office, Paper, EOS & Library Supplies (OPELS)
Reference number: OFF3166 NW
II.1.2) Main CPV code
30192000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NWUPC is establishing a multi-provider Framework Agreement for Office, Paper, EOS & Library Supplies (OPELS) OFF3166 NW which will amalgamate two existing agreements:
• Office Computer & Library
• Paper Print & Specialist
This framework will be accessible to members of the following organisations:
Advance Procurement for Universities and Colleges
Higher Education Purchasing Consortium Wales
London Universities Purchasing Consortium
North Western Universities Purchasing Consortium
North Eastern Universities Purchasing Consortium
Southern Universities Purchasing Consortium
This Framework Agreement will commence on 1st August 2024 for an initial period of twenty-four (24) months until 31st July 2026 with the option to extend the Agreement for two periods of twelve (12) months until 31st July 2028 subject to satisfactory Economic Operator performance.
The lotting structure will be:
Lot 1 Office Supplies
Lot 2 Bulk Paper
Lot 3 Computer Supplies
Lot 4 Library Supplies
II.1.5) Estimated total value
Value excluding VAT:
82 682 690.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Office Supplies
II.2.2) Additional CPV code(s)
22600000
22610000
30000000
30100000
30125100
30125110
30125120
30191000
30192110
30192113
30192121
30192122
30192123
30192124
30192127
30192130
30192132
30192133
30192134
30192930
30192940
30197642
37822000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Not limited to, the following scope; general office products, cut paper (desktop delivery quantities), minor office equipment, envelopes, furniture and presentation, printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, book care, book trolleys and display supplies, library security supplies, referencing supplies, janitorial products for office use, other office supplies products, other computer supplies products, other library supplies product
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40.00
Price
/ Weighting:
60.00
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2024
End:
31/07/2028
This contract is subject to renewal: Yes
Description of renewals:
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
Lot No: 2
II.2.1) Title
Lot 2 – Bulk Paper
II.2.2) Additional CPV code(s)
30197642
22993400
30197620
30197630
30199300
30199330
30199400
30199410
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Bulk Paper the supply of the following types of paper in bulk includes but is not limited to: coated and uncoated papers, recycled and virgin papers, cut sheet and reel papers, a variety of paper sizes including SR, A4 and A3 and a variety of FSC and PEFC certified papers. Specialist papers may be purchased in smaller quantities. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40.00
Price
/ Weighting:
60.00
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2024
End:
31/07/2028
This contract is subject to renewal: Yes
Description of renewals:
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
Lot No: 3
II.2.1) Title
Lot 3 – Computer Supplies
II.2.2) Additional CPV code(s)
22600000
22610000
30125100
30125110
30125120
30125000
30200000
30237200
30237400
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Computer Supplies includes but is not limited to printer toner and ink, computer external storage, computer peripherals e.g. cables, media storage, other computer supplies products. This list is not exhaustive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40
Price
/ Weighting:
60.00
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2024
End:
31/07/2028
This contract is subject to renewal: Yes
Description of renewals:
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
Lot No: 4
II.2.1) Title
Lot 4 – Library Supplies
II.2.2) Additional CPV code(s)
39153100
39155000
39133000
39171000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Library Supplies includes but is not limited to book care, book trolleys and display supplies, library security supplies, referencing supplies, other library supplies products. This list is not exhaustive
II.2.5) Award criteria
Criteria below:
Quality criterion: Customer Requirements
/ Weighting: 40.00
Price
/ Weighting:
60.00
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2024
End:
31/07/2028
This contract is subject to renewal: Yes
Description of renewals:
The framework will commence on 1st August 2024 for an initial period of 24 months until 31st July 2026 with the option to extend the agreement for 12 months until 31st July 2027 and a further 12 months until 31st July 2028 subject to satisfactory Economic Operator Performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the complete tender document set, including the supplier guide to tendering, prior to completing.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 15
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/06/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
18/06/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The following participating consortia have committed to use the framework agreement:
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/members/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
At some point during the life of the agreement the current members of the following may wish to utilise the agreement and should have access at any point with the permission of NWUPC. The agreement is not intended to replace any current Agreements that either participating institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
https://www.nationalparks.uk/
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/fire-and-rescue-services
NHS Bodies England
https://www.england.nhs.uk/publication/nhs-provider-directory/
Hospices in the UK
https://www.hospiceuk.org/hospice-care-finder
Registered Social Landlords (Housing Associations)
https://www.gov.uk/government/publications/registered-providers-of-social-housing
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
Scottish Police
http://www.scotland.police.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
VI.4) Procedures for review
VI.4.1) Review body
NWUPC
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Telephone: +44 1612348000
E-mail: procurement@nwupc.ac.uk
Internet address(es)
URL: www.nwupc.ac.uk
VI.5) Date of dispatch of this notice
21/04/2024