CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Ministry of Defence |
BS34 8JH |
Bristol |
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UK |
Simon Rooney |
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simon.rooney102@mod.gov.uk |
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https://contracts.mod.uk/go/25624437018F06F1FD18
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authority710894450- Service Management for PICASSO (SM4P) |
II.1.2)
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Type of service contract13Main site or location of works, place of delivery or performance
UK |
II.1.3)
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Information on framework agreement
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds seven years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
3. The scope of this procurement forms part of the future of the PICASSO Programme, which is part of UK Strategic Command Information and Cyber Portfolio, which aims to maintain and develop the UK National Centre for Geospatial Intelligence (NCGI) GEOINT capability for processing and delivery of GEOINT to national, strategic and tactical decision makers. It provides NCGI with the capability to deliver GEOINT, Geospatial Information (GEOINF) and services to Defence, including deployed forces, Partners Across Government (PAGs) and international partners in order to support the achievement of national North Atlantic Treaty Organisation (NATO) doctrine and Five Eye (5E) objectives.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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72611000 |
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II.1.7)
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Information about subcontracting
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II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeProcure a replacement ITSM service contract, and execute any transition activity, to protect service continuity from October-25.
Design and move to a new service model to better reflect customer and user needs.
A contract covering a minimum of a three-year period with 1 x 1 year extension options is to be secured. |
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120000000.00 GBP |
II.2.2)
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Information about optionsA set of smaller option periods to enable individual service line extensions and a overall contract option for a 1x1 year extension up to a total possible contract length of 4 years. |
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Provisional timetable for recourse to these options
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II.2.3)
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Information about renewals
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Signed Statement Relating to Good Standing (SRGS)
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
There will be a requirement for the Potential Provider to handle up to SECRET information at ITN. At contract award information up to and including SECRET UK EYES ONLY information will form part of this contract.
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III.1.5)
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Information about security clearance
21-6-2024
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
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III.2.2)
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Economic and financial standing
Selection criteria as stated within the procurement documentation.
Selection criteria as stated within the procurement documentation.
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III.2.3)
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Technical and/or professional capacity
Selection criteria as stated within the procurement documentation.
Selection criteria as stated within the procurement documentation.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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IV.1.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate36 |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
710894450
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 21-5-2024
17:00
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IV.3.4)
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Time-limit for requests to participate 21-5-2024
17:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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Section VI: Complimentary Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
To be able to register an interest for this procurement, you must have access to the Defence Sourcing Portal (DSP). Guidance on how to self-register can be found here: https://www.contracts.mod.uk/web/user-guide/html
The direct link to the DSP Opportunity for this procurement is: https://contracts.mod.uk/go/25624437018F06F1FD18
The Authority is using DSP(AWARD®) for this procurement and will use it to complete all DPQQ and ITN activities. If your company does not already have an DSP(AWARD®) account, please self-register via the following link: https://award.commercedecisions.com/dsp/web/project/507ac39c-e089-46fa-b0e3-d9ef00d6d3ac/register.
For information, Cyber risk has been considered and, in accordance with the Cyber Security Model, resulted in a Cyber Risk Profile of ‘High’. The Risk Assessment Reference is: RAR-240417A03. Potential Providers are required to complete the Supplier Assurance Questionnaire (SAQ), using the SAQ Form available at: https://suppliercyberprotection.service.gov.uk and to submit this as part of their Tender response at ITN stage.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Mission Information Exploitation (MIX) Service Management for PICASSO (SM4P) Team |
Defence Digital, MoD Abbey Wood, Yew 2A |
Bristol |
BS34 8JH |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 22-4-2024 |