Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Queen's University Belfast
Purchasing Office, University Road
Belfast
BT7 1NN
UK
Telephone: +44 2890973026
E-mail: j.glackin@qub.ac.uk
Fax: +44 2890971390
NUTS: UKN06
Internet address(es)
Main address: www.qub.ac.uk
Address of the buyer profile: www.qub.ac.uk/po
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
QUB/2547/24 Employee Management Services - China
Reference number: QUB/2547/24
II.1.2) Main CPV code
79631000
II.1.3) Type of contract
Services
II.1.4) Short description
Queen’s profile in China continues to grow and the University has developed meaningful engagement with a number of key institutional partners, both at a research and an academic level. The China student population at Queen’s has also experienced significant growth over the past years, with the University first investing in a local presence around 8 years ago to engage with educational agents, high schools and our INTO Joint Venture partner locally and, critically, to support prospective students in their application journey. Queen’s is seeking to appoint an appropriate resourcing solution to maintain current operations in China commencing 1 August 2024 for a period of two years initially.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79631000
79630000
II.2.3) Place of performance
NUTS code:
CN
Main site or place of performance:
II.2.4) Description of the procurement
Queen’s profile in China continues to grow and the University has developed meaningful engagement with a number of key institutional partners, both at a research and an academic level. The China student population at Queen’s has also experienced significant growth over the past years, with the University first investing in a local presence around 8 years ago to engage with educational agents, high schools and our INTO Joint Venture partner locally and, critically, to support prospective students in their application journey. Queen’s is seeking to appoint an appropriate resourcing solution to maintain current operations in China commencing 1 August 2024 for a period of two years initially with options to extend by up to a futher 48 months.The University is currently tendering for an Economic Operator who will provide a recruitment platform to transfer and employ current in-market representatives and ensure full compliance with local employment legislation. The successful Economic Operator must:• Provide a recruitment platform to transfer and employ existing in-market representatives, offering similar terms and conditions, and manage payroll;• Ensure that in-market representative contracts with the successful supplier are co-terminus and align with this contract’s duration and any subsequent extensions to the contract. • To facilitate the recruitment process (excluding appointment) and onboard any future new in-market representatives, as required. • Ensure full compliance with local employment legislation and adherence to all appropriate governance arrangements required in China;• Provide guidance to the University regarding any regulatory changes which may impact in-market provision;• Provide any required business support including quarterly reconciliation of staff expenses (including travel booking provision); • If requested, facilitate the provision of office space.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract may be subject to renewal in 54 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for an initial period of 2 years with options to extend by up to a further 48 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/05/2024
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
24/05/2024
Local time: 16:15
Place:
Belfast
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
54 months
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Queen's University Belfast
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
23/04/2024