Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Secretary of State for the Home Department
2 Marsham Street
London
SW1P 4DF
UK
Contact person: Asylum Support, Resettlement and non-detained Accommodation (ASRA) Procurement Team
E-mail: ASRAProcurementTeam@homeoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gov.uk/home-office
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://homeoffice.app.jaggaer.com/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://homeoffice.app.jaggaer.com/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the provision of Home Office and Asylum Interviews
Reference number: C26375
II.1.2) Main CPV code
75131100
II.1.3) Type of contract
Services
II.1.4) Short description
The Home Office is seeking a supplier that will support the identification of suitable locations to allow Asylum seekers to conduct Asylum interviews virtually across the UK.
II.1.5) Estimated total value
Value excluding VAT:
3 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70332200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Home Office is seeking a supplier that will provide locations (specifically rooms and/or booths) primarily that will be attended by asylum seekers to conduct their asylum interviews across the UK however other types of interviews will also be conducted. The services will also include a technology provision and staff to provide support enabling asylum applicants to be interviewed virtually at the locations.
To clarify the contract value detailed in II.1.5) is an estimate.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the contract is 3 years (36 months) and is subject to an optional extension period of 1 year (12 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Authority is not responsible for any bidding costs incurred by potential suppliers
in respect of this procurement. The Authority reserves the right to abandon the
competitive process and not award any contract; make any changes it sees as
reasonable to the competition; remove and/or amend element(s) from the scope of
the requirements; and accept or reject any tender.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-006324
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2024
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2025
IV.2.7) Conditions for opening of tenders
Date:
24/04/2024
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the internet.
In order to express an interest, please follow the steps set out below. The procurement will be managed electronically using the Jaggaer eSourcing Portal. The eSourcing Portal is an online application that allows suppliers to create and submit their Tender responses to any requests for information, requests for quotes, or requests for proposals via the internet rather than in paper form.
To participate in this procurement, participants must first be registered on the eSourcing Suite. If you have not yet registered this can be done online at https://homeoffice.app.jaggaer.com/web/login.html by following the link to Register. All suppliers interested in learning more about any potential contract opportunities described in this contract notice should submit their details (company name, lead contact name, lead contact email address and telephone number), including the reference you are interested in bidding for, in the first instance, to the following address: ASRAProcurementTeam@homeoffice.gov.uk.
The Authority requires all participants to sign a non-disclosure agreement (NDA)
in order to be invited to participate in the competition for this project.
Arrangements will then be made for registered suppliers to receive the NDA via email from the above mentioned email address. Suppliers must then provide a signed non-disclosure agreement via email to receive access to the Home Office and Asylum Interviews Procurement Documents and ITT event on the eSourcing Portal. Any expressions of interest not submitted in the required format (or containing the requested information) may be rejected. When sending the 'pdf' document, please ensure that you include the participant organisation's name in the filename.
Once a correctly signed NDA is received by the Authority, participants will be invited to the Invitation to Tender (ITT) event and will be able to access all of the project documentation. The closing date for submissions will be 4pm on Friday 31 May 2024. ITT Response clarification requests must be submitted no later than 3pm on Friday 24 May 2024. The Authority reserve the right to delay or adjust our timetables or such other aspects of the procurement as we consider appropriate and will notify all bidders of any changes as and when these are required.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
24/04/2024