Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
UK
E-mail: wastetenders@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
Address of the buyer profile: www.warwickshire.gov.uk/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/csw-jets/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WCC - Haulage of Food Waste from Warwickshire County Council Collection Points
Reference number: WCC - 15837
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Warwickshire County Council (the Council) is seeking a Supplier who can provide a haulage service for separately collected Food Waste from specified Collection Points.
Full details provided in the ITT.
Please note while the estimated value (II.1.5) has been stated at £1.8 million this is a anticipated figure to allow for volumes of Food Waste tonnage across all waste collection authorities in Warwickshire. Currently Food Waste is only collected separately by Warwick District and Stratford-on-Avon District.
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
The Food Waste will be collected within the County Council boundaries of Warwickshire County Council.
II.2.4) Description of the procurement
Warwickshire County Council (the Council) is seeking a Supplier who will provide a collection and haulage service for separately collected Food Waste stored in containers from Collection Points in Warwickshire to the Delivery Point. This section is intended as a brief overview, please ensure you read the full specification.
Warwickshire County Council is the Waste Disposal Authority and manages the Council's statutory obligation to provide treatment and disposal for municipal waste collected throughout Warwickshire by the Waste Collection Authorities and/or by Suppliers acting on behalf of these Councils.
The Waste Collection Authorities (WCAs) in Warwickshire are:
• North Warwickshire Borough Council;
• Nuneaton and Bedworth Borough Council;
• Rugby Borough Council;
• Warwick District Council; and
• Stratford-on-Avon District Council.
The Waste Collection Authorities (WCA's) listed above have a statutory obligation to arrange for the kerbside collection of waste from households in Warwickshire.
Warwick District Council and Stratford-on-Avon District Council carry out weekly collections of separately collected Food Waste.
Please note that there is currently no separately collected Food Waste service operating in North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council. However, it is possible that North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council will implement separate Food Waste collections in the near future if this is made a requirement by Government or for other reasons. If separate Food Waste collections are implemented by one or all of these waste collection authorities, the Council may require a collection and haulage service for this material. Details regarding the onboarding of these additional services are outlined in the Invitation to Tender. These additional services will not necessarily run for the full term of the contract or at all (the maximum contract term is 4 years 6 months) and will instead run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term will be for a period of 2 years.
However, the Council reserves the right to extend the contract by further periods not exceeding 30 months (2 years and 6 months) in total (30 months being the maximum available extension period) at the discretion of the Council.
This means the maximum possible Contract term is 4 years and 6 months in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for a period of 2 years.
However, the Council reserves the right to extend the contract by further periods not exceeding 30 months (2 years and 6 months) in total (30 months being the maximum available extension period) at the discretion of the Council.
This means the maximum possible Contract term is 4 years and 6 months in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/08/2024
IV.2.7) Conditions for opening of tenders
Date:
30/05/2024
Local time: 12:05
Information about authorised persons and opening procedure:
Officers and agents on behalf of Warwickshire County Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents.
The web address for CSW Jets is: https://in-tendhost.co.uk/csw-jets/aspx/Home
Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function.
If you are having trouble registering with CSW JETS please email us at: procurement@warwickshire.gov.uk
Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
24/04/2024