Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southern Regional College
Patrick Street
Newry
BT35 8DN
UK
Contact person: SSDAdmin.CPDfinance-ni.gov.uk
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.src.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1) Name and addresses
FE Belfast Metropolitan College
Titanic Quarter Campus, 7 Queens Road
Belfast
BT3 9DT
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.belfastmet.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1) Name and addresses
FE Northern Regional College
Antrim Campus, Fountain Street
Antrim
BT41 4AL
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.nrc.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1) Name and addresses
FE North West Regional College
Strand Road
Londonderry
BT48 7AL
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.nwrc.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1) Name and addresses
FE South Eastern Regional College
Victoria Avenue
Newtownards
BT23 7EH
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.serc.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1) Name and addresses
FE Southern Regional College
Patrick Street
Newry
BT35 8DN
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.src.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1) Name and addresses
FE South West College
2 Mountjoy Road
Omagh
BT79 7AH
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://swc.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 5230034 - DfE - SRC - Timber Supplies for the Northern Ireland Colleges of Further and Higher Education
Reference number: ID 5230034
II.1.2) Main CPV code
03419100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.1.5) Estimated total value
Value excluding VAT:
724 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 6 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Belfast Metropolitan College (BMC)
II.2.2) Additional CPV code(s)
03419000
44000000
44191000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – Northern Regional College (NRC)
II.2.2) Additional CPV code(s)
03419000
44000000
44191000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
44 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 – North West Regional College (NWRC)
II.2.2) Additional CPV code(s)
03419000
44000000
44191000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 – South Eastern Regional College (SERC)
II.2.2) Additional CPV code(s)
03419000
44000000
44191000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 – Southern Regional College (SRC)
II.2.2) Additional CPV code(s)
03419000
44000000
44191000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
360 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 – South West College (SWC)
II.2.2) Additional CPV code(s)
03419000
44000000
44191000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
80 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Buyer will have the option to extend the Contract for three furthers periods up to one year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/05/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
25/08/2024
IV.2.7) Conditions for opening of tenders
Date:
27/05/2024
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of up to three years..
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
24/04/2024