Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House
Paisley
PA1 1JD
UK
Contact person: Rebecca Park
Telephone: +44 3003000300
E-mail: rebecca.park@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Clyde Waterfront and Rnfrew Riverside (CWRR) Bridge Maintenance Contract
Reference number: RC-CPU-23-137
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
1. Renfrewshire Council is one of 32 council areas of Scotland. Our Corporate Procurement Unit works with Council services to develop Contracts and procedures which achieve Best Value. The Corporate Procurement Unit also has a vital role to play in supporting the Council successfully deliver its overall strategy and achieve a positive vision for Renfrewshire’s communities.
The Employer has a requirement to place a contract with a single Contractor that has suitable skills and experience carrying out planned and reactive maintenance activities on major moving structures in order to demonstrate suitable capacity and capability to undertake a NEC4 Term Service Short Contract June 2017 with Z additional and amended clauses for the planned and reactive maintenance of the Clyde Waterfront and Renfrew Riverside (CWRR) Bridge.
It is anticipated the Contract will be awarded on or around 15 July 2024. The starting date will be the date the CWRR Main construction work contract completes which is anticipated to be on or around 28 August 2024. The service period is anticipated to be sixty (60) months and will expire on the 27 August 2029.
The Council is exploring options with other authorities in the Glasgow City Region about long term options and opportunities for the planned and reactive maintenance of major moving structures in and around the River Clyde.
The contract includes two (2) break clauses at the end of year three (3) and year four (4) which can be instructed at the sole discretion of the Council subject to the conditions of contract (Z 19).
In the event that the Contract does not commence on 28 August 2024, the service period shall run from the starting date as stated in the Letter of Acceptance.
The Conditions of Contract are the core clauses of the NEC4 Term Service Short Contract June 2017 with the Client’s additional and amended clauses as referenced in Section 3 of the ITT and can be found in the supplier attachment area of Public Contracts Scotland – Tender for RC-CPU-23-137.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45259000
50232100
50232200
50334400
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Clyde Waterfront and Renfrew Riverside Bridge, Renfrew
II.2.4) Description of the procurement
The Employer has a requirement to place a contract with a single Contractor that has suitable skills and experience carrying out planned and reactive maintenance activities on major moving structures in order to demonstrate suitable capacity and capability to undertake a NEC4 Term Service Short Contract June 2017 with Z additional and amended clauses for the planned and reactive maintenance of the Clyde Waterfront and Renfrew Riverside (CWRR) Bridge.
It is anticipated the Contract will be awarded on or around 15 July 2024. The starting date will be the date the CWRR Main construction work contract completes which is anticipated to be on or around 28 August 2024. The service period is anticipated to be sixty (60) months and will expire on the 27 August 2029.
The contract includes two (2) break clauses at the end of year three (3) and year four (4) which can be instructed at the sole discretion of the Council subject to the conditions of contract (Z 19).
The Council is exploring options with other authorities in the Glasgow City Region about long term options and opportunities for the planned and reactive maintenance of major moving structures in and around the River Clyde. The optional break clauses
Full details of the requirements are contained in the Procurement Documents which can be accessed and downloaded from the PCS-tender portal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding of the Scope, Method and Approach
/ Weighting: 20
Quality criterion: Quality and detail of resources
/ Weighting: 10
Quality criterion: Provision of Emergency Response / Call out Service
/ Weighting: 15
Quality criterion: Provision of Management Information
/ Weighting: 5
Quality criterion: Community Benefits Outcome Menu
/ Weighting: 2
Quality criterion: Community Benefit Method Statement
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
For the avoidance of doubt, the Contract includes optional break clause options at end of year 3 and year 4 which can be used at the Council's sole discretion in accordance with the contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract is for a term service contractor. As well as the planned maintenance requirements, the Council may have requirement to instruct Task Orders ad hoc in line with the Scope of services and conditions.
The Council reserves the right to use Regulation 33 - use of the negotiated procedure without prior call for competition to procure the same Contractor where the Council require similar services during the contract period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council may instruct modifications to the Contract for additional or similar services. The Council will test any decision to instruct additional services
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Bidder must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015. Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Full details can be found in the SPD and the ITT Information and Instructions which can be accessed through the website referenced in section I.3 of this Contract Notice.
At least one Consortium Member or Reliance Entity (e.g. parent company guarantor) must meet the minimum economic and financial standing selection criteria on behalf of the Consortium to pass.
SPD 4B.5 Statement: The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover as follows:
Employer’s (Compulsory) Liability Insurance = MINIMUM 10 MILLION GBP each and every claim
Public Liability Insurance = MINIMUM 25 MILLION GBP each and every claim (in the aggregate for products) (no exclusions for heat works, working at height or tunnelling/ excavations)
Contract’s All Risk Insurance = value of works +15% (including cover for items on "free loan")
Motor Vehicle Insurance = Statutory THIRD-PARTY INSURANCE – MINIMUM 5 MILLION GBP each and every claim for property damage
4B.6 The Bidder (including all Consortium Members in a Consortium) have a Dun & Bradstreet Failure Score of 20 or above in order to demonstrate its financial strength and stability.
Minimum level(s) of standards required:
Bidder will require to evidence insurance cover to the MINIMUM levels specified.
The Bidder (including all Consortium Members in a Consortium) will be required to have a Dun & Bradstreet Failure Score of 20 or above in order to demonstrate its financial strength and stability.
Where the Bidder is not able to make such a declaration, provides full details of the relevant events alongside an explanation of the expected impact on the Bidder’s economic and financial standing. Supporting evidence must be provided where available.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Full details can be found in the SPD and the SPD Information and Instructions which can be accessed through the website referenced in section I.3 of this Contract Notice.
At least one example of the organisation’s experience maintaining a major moving bridge or structure and delivering an on call/ emergency call out service.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to the Procurement Documents and Conditions of Contract contained in the project for RC-CPU-23-237 on PCS-tender portal
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-037177
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/05/2024
Local time: 12:00
Place:
Remote opening
Information about authorised persons and opening procedure:
Refer to ITT information and instructions
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Council is conducting the procurement process under the open procedure in accordance with the Public Contracts (Scotland) Regulations 2015 and the Council's Standing Orders Relating to Contracts.
The Council may modify this contract during its term in accordance with the Council's Standing Orders relating to Contracts and with consideration of Regulation 72 of the Public Contract Scotland Regulations 2015.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26522. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed in the Procurement Documents contained in the Supplier Attachment Area for the project on PCS-t.
(SC Ref:764575)
VI.4) Procedures for review
VI.4.1) Review body
Refer to Section VI.4.3
Refer to Section VI.4.3
UK
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
24/04/2024