Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
UK
Contact person: Mr Sean Missin
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.scambs.gov.uk
Address of the buyer profile: https://www.scambs.gov.uk
I.1) Name and addresses
Cambridge City Council
The Guildhall, Peas Hill
Cambridge
CB2 3QJ
UK
Contact person: Jane Whiteman-Turl
E-mail: jane.whiteman-turl@cambridge.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.cambridge.gov.uk/
I.1) Name and addresses
Huntingdonshire District Council
Pathfinder House, St Mary’s Street
Huntingdon
PE29 3TN
UK
Contact person: Sarah Youthed
E-mail: sarah.youthed@huntingdonshire.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.huntingdonshire.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=f0ca54ac-59fe-ee11-812a-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=f0ca54ac-59fe-ee11-812a-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
South Cambridgeshire District Council - Income Management System
Reference number: DN720414
II.1.2) Main CPV code
72210000
II.1.3) Type of contract
Services
II.1.4) Short description
South Cambridgeshire District Council (SCDC) is leading on a joint procurement exercise for a new Income Management System with Cambridge City Council (CCC) and Huntingdonshire District Council (HDC).
The procurement scope includes the following elements to provide a new Income Management System:
Core Services – this includes managing all the income services from across all 3 Council’s such as card payments, web services payments, integrated telephone payments (with our telephony provider – Content Guru) and integration with other systems within our authorities that are handling payment transactions (our main finance systems).
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members. For more information please see: https://procontract.due-north.com/Advert?advertId=f0ca54ac-59fe-ee11-812a-005056b64545&fromRfxSummary=True&rfxId=1ab8c9b8-5afe-ee11-812a-005056b64545
The Councils will be undertaking a Find a Tender Service (FTS) open procedure compliant with the Public Contracts Regulations 2015. The estimated contract value for FTS is in the range of £13M to £22M over the entire contract term. Please note these figures are to comply with the 2015 Regulations and is not a guarantee of income for a supplier if a contract were to be awarded as a result of this procurement.
II.1.5) Estimated total value
Value excluding VAT:
22 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH12
II.2.4) Description of the procurement
South Cambridgeshire District Council (SCDC) is leading on a joint procurement exercise for a new Income Management System with Cambridge City Council (CCC) and Huntingdonshire District Council (HDC).
The procurement scope includes the following elements to provide a new Income Management System:
Core Services – this includes managing all the income services from across all 3 Council’s such as card payments, web services payments, integrated telephone payments (with our telephony provider – Content Guru) and integration with other systems within our authorities that are handling payment transactions (our main finance systems).
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members. For more information please see: https://procontract.due-north.com/Advert?advertId=f0ca54ac-59fe-ee11-812a-005056b64545&fromRfxSummary=True&rfxId=1ab8c9b8-5afe-ee11-812a-005056b64545
The Councils will be undertaking a Find a Tender Service (FTS) open procedure compliant with the Public Contracts Regulations 2015. The estimated contract value for FTS is in the range of £13M to £22M over the entire contract term. Please note these figures are to comply with the 2015 Regulations and is not a guarantee of income for a supplier if a contract were to be awarded as a result of this procurement.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/05/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/05/2024
Local time: 14:00
Place:
Via teams with project team. Staff/Consultancy only.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
UK
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk
VI.5) Date of dispatch of this notice
25/04/2024