Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Chenderit School
Archery Road, Middleton Cheney
Banbury
OX17 2QR
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.chenderit.northants.sch.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Chenderit School ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
742 617.70
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
West Northamptonshire
II.2.4) Description of the procurement
Chenderit School is a coeducational 11–18 state secondary school with specialist status in the visual arts in Middleton Cheney near Banbury. ‘At Chenderit School we pursue excellence academically and in all other spheres of school life. To achieve this, we strive to: •inspire all students to engage in learning in the widest possible sense so that they develop the skills necessary to be successful in school, at work and in the wider community; •support one another to become resilient, independent, adaptable and resourceful learners and leaders whose successes are celebrated; •develop ambitious students, staff and governors who understand that we are in competition with the global community; •foster community-wide respectful, trusting, compassionate, empathetic relationships through which students and staff enjoy and achieve; •enable students, staff, governors, parents and carers to embrace their role and to contribute effectively in supporting learning and progress and •develop a culture in which skilled and passionate staff draw on best local, national and global practice.’ Cleaning services are currently provided by a specialist contract cleaner who took the service over from an in-house service in Summer 2021. The fabric of the school overall is in reasonable condition and the school has an eclectic mix of late 70’s original blocks and modern 21st century additions, also due to the school’s artistic bias, there are larger than standard areas of art/DT/ woodwork areas. TUPE shall apply to this contract. The current regime is to clean the school after the school day has finished, The successful Supplier will be required to provide Cleaning services for Chenderit School at the following address: Archery Road Middleton Cheney Banbury OX17 2QR The school has a footprint of 7,044m2 and there is currently a team of a supervisor and approximately 11 cleaners with a target of 170 hours of cleaning time. Cleaning services will be required throughout term time with sufficient service provision during holidays to conduct period cleaning tasks and prepare the school for re-occupation. The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required. The contractor will employ all cleaning staff and provide the necessary cleaning equipment and materials. We are seeking a suitably experienced contractor who has current experience of working and achieving consistency within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Banbury area, thus allowing for responsive, contract support, regular meeting cycle with stakeholders and management of cleaning staff. The contract will commence on 1st August 2024 for an initial period of 3 years, with the option to extend by mutual agreement for a further two periods of one year. This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the British Institute of Cleaning Science (BICSc) standards. The estimated contract value is £120,000 net of VAT per annum (~£600k over five years). The successful tenderer will be required to formally report each month on cleaning standard performance, labour levels and operational matters, which will be monitored by the Litmus Partnership Ltd. See SQ Document for more information.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note this is a Contract Award Notice. This contract has already been awarded.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-033724
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/04/2024
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KGB Cleaning South West Ltd
06941723
10 Hillside, Burghfield Common, Reading
Reading
RG7 3BQ
UK
NUTS: UKJ1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 742 617.70
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=857922155
GO Reference: GO-2024425-PRO-25864632
VI.4) Procedures for review
VI.4.1) Review body
Chenderit School
Archery Road, Middleton Cheney
Banbury
OX17 2QR
UK
VI.5) Date of dispatch of this notice
25/04/2024